Benefits:

401(k) matching

Company parties

Flexible schedule

Paid time off

Training & development

Summary/Objective

We are looking for a highly motivated person to come alongside us as we grow! We want someone who loves to work hard but also desires to enjoy going to work every day. The Office Assistant position is responsible for front office activities, including the reception area, mail, purchasing requests and facilities. Also responsible for back-office activities, including accounts payable, account receivable, and other assignments as assigned.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Manages the reception area to ensure effective telephone, mail, and email communications both internally and externally to maintain professional image.

Oversees the maintenance and alteration of office areas and equipment, as well as layout, and arrangement.

Arranges the purchase of office supplies and furniture, office equipment, etc., in accordance with company purchasing policies and budgetary restrictions.

Applies customer payments, researches, and solves payment discrepancies, adjusts accounts as needed, prepares bank deposits.

Processes check requests and tax payments, successfully manages all vendors and vendor payments, maintains immaculate records, and completes all projects as assigned, ensures all negotiated contracts are paid as agreed upon.

Actively involved in the employee onboarding process, administers various human resource plans and procedures; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employee handbook and the policies and procedures manual.

Prepare and distribute marketing material. Keep customer list current.

Use the CRM system for tasks such as creating estimates, invoices, and scheduling.

Competencies

Initiative and Decision Making.

Leadership.

Time Management.

Self Starter.

Communication Skills.

Organization Skills.

Ethical Conduct.

Technical Capacity.

Work Environment

This job operates in a professional digital office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is a sedentary role. The employee frequently is required to use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Travel

No travel is expected for this position.

Required Education and Experience

High School Degree or equivalent.

Must love working and serving co-workers, customers, and vendors.

Must be familiar in a digital working environment.

Have a positive attitude and a willingness to learn and grow.

Preferred Education and Experience

Prior experience in an office setting.

AAP/EEO Statement

Our company is committed to equal employment opportunity. We will not discriminate against employees or applicate for employments on any legally recognized basis {“protected class”} including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Signatures

This job description has been approved by all levels of management:

Manager

HR

Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position.

Employee Date

Job Type: Part-time

Benefits:

Flexible schedule

Schedule:

Monday to Friday

Education:

High school or equivalent (Required)

Experience:

Microsoft Office: 1 year (Required)

Administrative experience: 1 year (Required)

Work Location: In person