Benefits:
401(k)
Competitive salary
Dental insurance
Employee discounts
Health insurance
Paid time off
Training & development
Vision insurance
Office Assistant
CLAY – Custom Millwork & Furniture Manufacturing
Manchester, Connecticut
Position Summary
CLAY is seeking a reliable and organized Office Assistant to support the daily operations of our custom millwork and furniture manufacturing business. This role is responsible for helping maintain an efficient office environment by supporting administrative tasks, customer communication, scheduling, and general office coordination.
The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced, project-driven environment. This position works closely with ownership, office staff, production team, vendors, and customers to help keep projects and operations running smoothly.
Key Responsibilities
Administrative Support
Answer incoming phone calls and respond to emails professionally
Greet customers, vendors, and visitors
Assist with filing, scanning, and organizing office documents
Maintain organized digital and physical project files
Support daily office operations and administrative tasks
Assist ownership and staff with scheduling and coordination
Customer & Vendor Communication
Communicate with customers regarding appointments, scheduling, and project updates
Coordinate with vendors and suppliers regarding deliveries and orders
Route inquiries to the appropriate team members
Maintain professional communication across all departments
Project & Office Coordination
Assist with organizing project paperwork and documentation
Help coordinate deliveries and installation schedules
Track purchase orders, invoices, and approvals
Update spreadsheets and internal tracking systems
Support general office organization and workflow
Accounting & Clerical Support
Assist with invoicing and payment tracking
Support accounts payable and accounts receivable processes
Enter data into QuickBooks or company systems
Help organize receipts, purchase records, and office expenses
Qualifications
Required
2+ years of office, administrative, or customer service experience
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Proficiency with Microsoft Office and Google Workspace
Ability to multitask and prioritize responsibilities
Professional, dependable, and team-oriented attitude
Preferred
Experience in construction, manufacturing, cabinetry, millwork, or related industries
Familiarity with QuickBooks or accounting software
Experience supporting scheduling or project coordination
Desired Traits
Highly organized and dependable
Positive attitude and willingness to learn
Strong follow-through and accountability
Comfortable working in a fast-paced environment
Self-motivated and proactive
Able to communicate clearly and professionally with customers and vendors
Compensation & Benefits
Competitive hourly pay or salary based on experience
Paid time off and holidays
Opportunities for growth within the company
Performance-based advancement opportunities
Schedule
Full-time *(Flexible hours may be offered following 90 day review)
Monday–Friday
In-person at our Manchester, CT location
Why Join CLAY?
CLAY specializes in high-end custom millwork and furniture projects where craftsmanship, organization, and attention to detail matter. We’re looking for dependable team members who take pride in supporting a growing business and helping deliver exceptional work from start to finish.