Benefits:

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Office Administrative Assistant

Gem Mazda of Tallahassee

Gem Mazda of Tallahassee is a locally owned and operated dealership seeking a well-rounded, organized, and detail-oriented individual to join our Accounting Office. This position supports a variety of responsibilities including but not limited to accounting, inventory, and administrative functions and requires the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities

Include, but are not limited to:

Accounting & Financial Duties

· Send monthly Accounts Receivable statements

· Obtain and maintain W-9 forms

· Prepare and process end-of-year 1099s

· Post internal repair orders and parts invoices

Vehicle & OEM Processing

· Input OEM vehicle inventory and used vehicle purchases

· Submit OEM incentives

· Handle Vehicle Deal Paperwork

· Process product cancellations

· Handle trade vehicle payoffs

· Process trade titles

· Process wholesale titles

· Process Courtesy Loaner Vehicles

Miscellaneous

· Filing

· Backup to tag work

· Run errands as needed

Qualifications & Skills

· Strong organizational and time-management skills

· High attention to detail and accuracy

· Ability to multitask and prioritize responsibilities

· Professional and effective communication skills with customers, vendors, and employees

· Basic accounting knowledge and office experience preferred

· Proficiency with computer systems and data entry

· Proficiency with Microsoft Word and Excel

Working Hours

· Monday through Friday, 8:30 AM – 5:30 PM

Benefits

· CHP and BCBS Health Insurance (Employer Contribution)

· Guardian Dental and Vision Insurance

· Employer-paid Life Insurance

· Voluntary Life Insurance options

· Employee discounts on vehicle purchases

· Employee discounts on service and parts

· Paid training

· Paid holidays

· Paid vacation

· Paid personal time

Requirements

· Valid driver’s license

· Background check

· Steady work ethic, with a minimum of two consecutive years in a similar role

· Dealership experience a plus

· Microsoft Word and Excel proficiency

Income

· Range $35,000 to $41,600. Based upon experience and job performance