Benefits:

401(k)

Company parties

Competitive salary

Dental insurance

Employee discounts

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

About J&Y Law

Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), is a premier plaintiff’s personal injury law firm proudly serving clients across California. We’re committed to client service, teamwork, and high-performance culture. Our team is growing, and we’re seeking passionate, dependable professionals who want to make a difference.

Position Summary

We are seeking a reliable and detail-oriented Office Assistant – Mail & Records Clerk to support our litigation teams by managing all physical and digital mail, scanning and uploading legal documents, and assisting with records coordination. This role is 100% onsite in our Century City office and essential to maintaining accurate case files and supporting day-to-day legal operations.

Essential Duties & Responsibilities

Mailroom & Document Handling

Sort, label, scan, and distribute incoming physical and electronic mail

Prepare and send outgoing legal correspondence (FedEx, USPS, courier)

Track all incoming/outgoing mail to ensure timely delivery to the appropriate recipient

Digitize and upload medical/legal documents into our case management system (Litify)

Maintain both digital and physical filing systems for legal records

Clerical & Administrative Support

Transport files between departments and to offsite locations as needed

Assemble legal packets and case files for attorney or court use

Assist with document copying, labeling, archiving, and secure shredding

Support the records department with file retrieval and case organization

Maintain cleanliness and organization in the mail and supply rooms

Office Logistics

Monitor supply levels for mailroom equipment (e.g., envelopes, labels)

Ensure postage meters and scanning equipment are functioning; report issues promptly

Assist with office errands and tasks assigned by the administrative team

Qualifications

1+ year experience in mailroom, records, or administrative office setting (legal preferred)

Familiarity with scanning and digital file management systems (e.g., PDF, OCR tools)

Proficient in Microsoft Outlook, Word, and scanning software

Strong attention to detail, time management, and communication skills

Ability to lift 25 lbs and remain on feet for extended periods

Must be punctual, dependable, and able to follow established procedures

Work Hours

Monday–Friday, 8:30 AM to 5:30 PM

Overtime may be required with advance notice

This is a non-exempt position subject to all California rest and meal break requirements

Compensation & Benefits

Employer-paid medical, dental, and vision insurance

Paid Time Off (PTO): 6 sick days, 4 personal days per year

Paid holidays (as recognized by the firm)

Free on-site parking

Opportunities for internal training, mentorship, and promotion

Equal Opportunity Employer

J&Y Law is an Equal Opportunity Employer and is committed to fostering a diverse, inclusive, and respectful workplace. We consider all qualified applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or other protected characteristics under applicable federal, state, or local laws.