Job Description

The Office Assistant supports with the coordination of individual healthcare needs and support systems that provide consistent, timely and appropriate medical care.

Responsibilities Include:

• Working full-time on-site in office in Denver, CO.
• Review incoming consultation forms after the completion of each appointment. Assure any changes or follow up orders are completed and documented in the health tracking modules and case notes.
• Monitor the scheduling of appointments in various systems and notify of any missing appointments or changes to scheduled medical appointments.
• Assist in the completion of quarterly Healthcare Coordinator Report for individuals as assigned by the Nurse.
• Verify and update the medication administration records with current medication orders as needed.
• Communicate via email to the appropriate staff (e.g. Nurse, Program Director, Residential Coordinator) to inform them of new medications.
• Fax or scan copies of scripts that show new medications as needed.
• Inform the Nurse and Program Director immediately when a change in medical condition or medical information is received.
• Enter medication and healthcare related data into systems as assigned.
• Monitor and assure that any changes ordered by medical professionals documented.
• Contact Independent Contractors monthly as needed to verify medical information.
• Monitor all incoming paperwork and documentation for the Nursing department and assure it is given to the appropriate person.
• Assure filing is current by filing all individual medical and health related documentation in the designated file within assigned timeframes as requested.
• The Health Support Coordinator will serve as a direct contact/resource person for staff and independent contractors.
• The Healthcare Coordinator is not a licensed medical person and can only work as a liaison between the nurse, the staff and independent contractors.
• Monitor narcotic counts monthly to see if any counts and/or signatures are missing. Inform PD and/or Nurse of any discrepancies including missed signatures or counts.
• Participate in monthly Nursing department meetings and other meetings as assigned..
• Other duties as assigned.

Qualifications

Qualifications:

• A High School Diploma or GED Certificate
• Experience in the field of intellectual and/or developmental disabilities, 2 years preferred
• Previous experience tracking medical appointments, medications and with contract compliance
• Must possess the ability to make sound judgments
• Ability to work as a team member to maintain consistency and quality in services
• Ability to assist in maintaining efficient office operations
• Possess skills in the area of financial management and/or scheduling
• Must be proficient in Microsoft Word, Excel, Outlook and PowerPoint, as well as general office technologies
• Personal qualities should include confidence, flexibility, self-directedness, and the ability to maturely deal with unexpected demands and incidents
• Must be able to work on-site in office M-F

Additional Information

Dungarvin believes that diversity and inclusion make our organization stronger. Together, we're working to create a culture that supports our employees and the people we serve. We are an affirmative action and equal opportunity employer.

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