Position Summary

The Office Assistant serves as the first point of contact for members, visitors, volunteers, and vendors and provides administrative support to the Chief of Staff and church staff. This part-time position supports the daily operations of the church office through customer service, clerical support, and administrative assistance, while serving as a flexible resource for the operational and ministry needs of Watts Chapel. The ideal candidate is professional, organized, dependable, service-oriented, and able to manage multiple priorities in a fast-paced environment. This is not a hybrid or remote position.

Essential Duties and Responsibilities

Front Office Operations

Answer and direct incoming telephone calls in a professional and courteous manner.

Welcome and assist members, visitors, volunteers, and vendors.

Maintain a clean, organized, and welcoming reception area.

Receive and distribute packages and deliveries.

Serve as a helpful resource for members and guests by providing general information regarding church programs, ministries, and events.

Administrative and Ministry Support

Provide administrative support to the Chief of Staff and church staff as assigned.

Prepare correspondence, meeting materials, registration materials, name badges, meeting packets, and other documents.

Assist with administrative preparations and logistics for ministry meetings, workshops, special events, and church-wide initiatives.

Arrange travel arrangements, lodging accommodations, and itineraries for guest speakers and ministry-related travel as assigned.

Assist with church-wide mailings, special projects, room setup requests, and other administrative tasks as needed.

Qualifications

Education and Experience

High School Diploma or GED required.

Associate degree or administrative training preferred.

Minimum of five (5) years of administrative, clerical, customer service, or office support experience preferred.

Church or nonprofit experience is a plus.

Skills & Qualifications:

Professional, friendly, and approachable demeanor with the ability to work effectively with guests, members, and staff.

Excellent organizational skills and attention to detail.

Ability to multitask and manage time effectively.

Basic proficiency in office software (Microsoft Office Suite or similar).

Strong sense of confidentiality and discretion when handling sensitive information.

Positive attitude, strong work ethic, and adaptability to changing priorities.