Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Full job description

Overview We are seeking a dynamic and organized Office Associate to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be energetic, detail-oriented, and possess a strong ability to manage multiple tasks efficiently. As an Office Associate, you will be the backbone of our office environment, fostering a welcoming atmosphere while maintaining high standards of professionalism and organization.

Duties

Greet visitors and manage front desk responsibilities with friendly professionalism

Answer multi-line phone systems promptly and direct calls accurately using excellent phone etiquette

Perform data entry and maintain organized filing systems to ensure easy retrieval of documents

Utilize Microsoft Office and Google Workspace tools for document creation, editing, and communication

Assist with appointment scheduling, calendar management, and coordinating meetings or events

Support bookkeeping tasks using QuickBooks or similar accounting software

Provide customer support by addressing inquiries efficiently and courteously

Manage office supplies inventory and place orders as needed to ensure smooth operations

Proofread correspondence and documents for accuracy before distribution

Maintain a clean, organized workspace conducive to productivity and professionalism

Requirements

Proven office management or administrative experience in a fast-paced environment

Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)

Excellent organizational skills with the ability to prioritize tasks effectively

Spanish Bilingual abilities are highly desirable to serve diverse client needs

Experience with multi-line phone systems and phone etiquette is essential

Familiarity with clerical duties such as filing, data entry, proofreading, and record keeping

Knowledge of QuickBooks or bookkeeping experience is a plus

Previous customer service experience demonstrating strong communication skills

Personal assistant or medical/dental receptionist experience is advantageous

Ability to type quickly with high accuracy and manage time efficiently

Join us as an Office Associate to be an integral part of a vibrant team dedicated to excellence! Your enthusiasm for organization, staff and customer support will help create a positive environment where both clients and colleagues thrive. We value proactive individuals who are eager to contribute their skills in a professional setting that encourages growth and success.

Pay: $22.00 - $25.00 per hour

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid Time off

Vision insurance

Professional development assistance

Work Location: In person

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.