Benefits:

Company parties

Competitive salary

Opportunity for advancement

Training & development

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our management team and employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments with vendors and subcontractors, attending virtual meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. The ideal candidate has excellent customer service skills, experience working in an office environment, and strong organizational skills.

Responsibilities

Process incoming paperwork, make photocopies, and file paperwork

Attend virtual meetings, document and share key points

Dealing with queries on the phone and by email

Develop and maintain relationships with subcontractors and suppliers

Making travel arrangements and booking rooms

Maintain records and help manage BuilderTrend

Develop, update, and maintain relevant office procedures

Create and maintain an organized filing system

Greet and assist clients as they arrive

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain company calendar

Write emails, memos, and letters and distribute them appropriately

Perform basic bookkeeping activities

Contribute to company reports

Address and resolve customer concerns with a professional attitude

Qualifications

Great customer service skills

Strong Communication Skills

Strong organizational and time management skills

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Office Coordinator or in a similar position

Understanding of basic bookkeeping principles

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects