Benefits:

401(k)

401(k) matching

Bonus based on performance

Company parties

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Job Title: Office Coordinator

Location: Office location – Copiague, Long Island Reports to: Office Manager

This is an in-office position. Please do not apply if you are not able to meet that requirement.

About CL Visual:

CL Visual is a design-forward, results-driven branding partner specializing in vehicle wraps, wall murals, and wide-format printing. Since 2015, we’ve redefined how businesses show up on the road—literally—by transforming commercial fleets into marketing powerhouses. Our core values center around creative excellence, reliable execution, and a customer experience that sets the industry standard.

Position Overview:

The Office Coordinator plays a key support role in keeping daily office operations organized while also assisting with customer communication and coordination. Reporting to the Office Manager, this position supports internal teams, manages administrative tasks, and serves as a professional point of contact for customers reaching out to the office.

You’ll help ensure that calls and emails are handled promptly, information is accurately documented, and internal teams have what they need to move work forward efficiently. This role does not manage accounts or staff, but it is essential to maintaining a smooth office flow and a positive customer experience.

Responsibilities:

Office & Administrative Support

Support the Office Manager with day-to-day administrative and operational tasks.

Assist with scheduling, data entry, documentation, and internal coordination.

Maintain organized records, files, and systems to support office efficiency.

Help manage shared inboxes, phone lines, and general office communications.

Coordinate with internal departments to ensure accurate and timely information flow.

Customer & Client Support

Serve as a first point of contact for inbound customer inquiries via phone and email.

Provide customers with basic information regarding scheduling, project status, and next steps.

Route customer questions or requests to the appropriate internal teams when escalation is needed.

Assist with intake forms, approvals, and job-related documentation.

Ensure customer communications are professional, timely, and aligned with company standards.

Log interactions and updates accurately in internal systems and tools.

Qualifications:

1–3 years of experience in office coordination, administrative support, or customer service.

Comfortable interacting with customers in a professional office environment.

Strong organizational skills with attention to detail and follow-through.

Clear written and verbal communication skills.

Proficiency in Microsoft Office; experience with tools like Trello, ClickUp, Monday.com, or similar platforms is a plus.

Ability to multitask and prioritize in a fast-paced environment.

Reliable, team-oriented, and proactive.

High school diploma required; additional coursework or experience in office administration or customer service is a plus.

All other duties assigned.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Ability to occasionally lift up to 15 lbs.

Why Join CL Visual?

Weekly pay

401(k) with company match

Medical, vision, and dental benefits starting day one

Paid holidays, vacation, and sick time

Company-paid life insurance

Volunteer time off and birthday off

“Summer Fridays” schedule—year-round

A collaborative, organized, and design-driven workplace

Opportunity to grow within a stable, scaling company