Job Description

_ A Day in the Life_

The Office Coordinator is responsible for the daily support of the Surgical Services Executive Director, Clinical Director of Surgical Services and the Department Managers. This position schedules and coordinates multidisciplinary meetings inside and outside of the organization. Coordinates all Surgical Services Executive meetings, inclusive of the surgeons and anesthesia providers. This position requires the highest level of confidentiality. This position requires an advance level of knowledge and ability in the use of Microsoft Office applications.

• Uses effective customer service/interpersonal skills at all times.
• Coordinates the operating of Outlook and also Microsoft Office package with all users within Surgical Services, demanding a close working relationship with users and management of those departments. Such coordination efforts include user training, troubleshooting, research, system changes and insurance of optimal system performance.
• Responsible for writing and maintaining guidelines for Surgical Services operation, subject to approval of the Director of Surgical Services.
• Maintain a liaison with Information Systems.
• Work with staff on an ongoing basis to assure maximum information system benefit as it relates to Surgical Services.
• Maintains complete confidentiality.
• Prioritizes work in accordance with department goals and the needs of surgical services users.
• Creates and organizes data (Microsoft Excel or PowerPoint). May also create custom, ad-hoc reports as needed/requested.
• Works with Surgical Services Director, Executive Director to create documents, proposals, etc. requiring advanced knowledge of Word, Excel, Publisher and PowerPoint.
• Supports Surgical Services Director, Executive Director and Managers and Assistant Managers with overall office coordination, schedules, interdisciplinary, multi-unit meetings, may develop agendas or take minutes.
• Coordinates Surgical Services Education/Travel.
• Enters payroll and scheduling data and run reports requiring advanced knowledge of Kronos.
• Maintain policy, procedure and job description processes.
• Perform other duties as assigned.

Qualifications

_ What’s Required_

• High School diploma or GED equivalent required.
• Minimum of three (3) years secretarial and/or office experience preferred or comparable formal education.
• Excellent customer service skills; demonstrates energetic, professional and friendly demeanor.
• Ability to effectively handle sensitive and high stress situations.
• Outstanding communicator both verbally (in person and telephone) and written; demonstrating excellent grammar, spelling, formatting and punctuation skills.
• High proficiency in technology and Microsoft applications (including Word, Excel, Publisher, PowerPoint and Outlook) along with word processing, typing (30 wpm) and basic mathematical skills.
• Demonstrates considerable initiative and ability to work independently.

Additional Information

_ Are you Munson Material? Apply today!_

Munson Healthcare requires all employees be vaccinated or have lab confirmed immunity for Measles, Mumps, Rubella and Varicella. MHC also requires all employees to receive a flu vaccine during the flu season in the year that they are hired and annually thereafter, or receive an approved medical or religious exemption.