Office Coordinator

C

Creative Living

Office Coordinator

Columbus, OH
Part Time
Paid
  • Responsibilities

    Reports to:

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    Executive Director

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    Position Type:

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    Part Time, Non-Exempt

    Work Schedule:

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    Approximately three days per week (18–22 hours), daytime hours

    Location:

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    On-site at Creative Living

    Direct Reports:

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    None

    Role Overview & Leadership Summary

    The Office Coordinator is the connective core of Creative Living—the glue that binds people, systems, and processes together, and the oil that ensures the organization functions smoothly day to day. This role serves as the central coordination hub, supporting leadership, staff, and organizational systems so that Creative Living can operate with clarity, consistency, and purpose.

    This position is both administrative and operational in nature, requiring strong organizational judgment, discretion, and the ability to anticipate needs before they become barriers. The Office Coordinator helps set the tone for internal operations by modeling responsiveness, professionalism, and calm problem-solving in a mission-driven, people-centered environment.

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    Primary Responsibilities & Duties

    Office & Administrative Coordination (in collaboration with the Operations and Finance Coordinators)

    * Coordinate day-to-day administrative and office operations to ensure efficiency and continuity across the organization.
* Maintain organized, accurate, and confidential records and documentation in alignment with organizational, regulatory, and compliance requirements.
* Serve as a central point of contact for general inquiries, directing residents, staff, vendors, board members, and community partners appropriately.
* Manage office systems including supply coordination, vendor communication, document workflows, shared calendars, and general office logistics.

    Executive, Board & Governance Support (in collaboration with the Executive Director)

    * Provide administrative support to the Executive Director and management team, including scheduling, correspondence, document preparation, and task tracking.
* Coordinate logistics for board, committee, and staff meetings, including scheduling, materials preparation, minutes support, and follow-up.
* Maintain organized board and governance records, ensuring documents are accessible, current, and retained appropriately.

    Development & Donor Support (in collaboration with the Development Director)

    * Support development operations by preparing and mailing donor thank-you letters and acknowledgements.
* Confirm that donations are accurately entered into the donor CRM and flag discrepancies for follow-up by the Development Director.
* Assist with donor correspondence, mailing lists, and basic administrative support for fundraising campaigns and events.
* Maintain organized records related to donations, acknowledgements, and donor communications.

    Coordination & Continuous Improvement

    * Facilitate clear internal communication across departments to ensure timely information sharing and follow-through.
* Identify opportunities to improve administrative systems, workflows, and coordination practices to reduce friction and increase efficiency.
* Provide general administrative coordination support to operations, development, outreach, and resident-facing roles as needed to ensure organizational alignment.

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    Skills & Competencies 

    * Strong organizational and time-management skills with the ability to prioritize competing demands.
* Excellent written and verbal communication skills.
* High attention to detail and accuracy across documentation and systems.
* Ability to work independently, anticipate needs, and solve problems proactively.
* Strong interpersonal skills with the ability to work collaboratively across roles and departments.
* Demonstrated discretion and ability to maintain confidentiality.
* Comfort serving as a central coordination role in a nonprofit or human services environment.
* Proficiency with Microsoft Office 365, ChatGPT, Asana and administrative systems; ability to learn new platforms quickly.

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    Required Education & Preferred Experience 

    * High school diploma or GED required; associate's or bachelor's degree preferred.
* Two or more years of experience in administrative coordination, office operations, or nonprofit support roles preferred.
* Experience in a nonprofit, human services, healthcare, housing, or compliance-driven environment is a plus.
* Familiarity with basic bookkeeping, payroll coordination, or financial administration is preferred.

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    Job & Working Conditions 

    * Part-time, non-exempt position designed to work in person on-site.
* Expected schedule of approximately three days per week (averaging 18–22 hours per week), structured to allow for focused project work and consistent availability.
* Primary work location is at Creative Living's office and residential facilities, with regular in-person interaction with staff, residents, vendors, and leadership.
* Schedule offers daytime flexibility within established workdays, making this role well-suited for individuals seeking meaningful part-time work with balance (e.g., caregivers, semi-retirees, or professionals returning to the workforce).
* Standard office environment with routine use of computers, phones, printers, and office equipment.
* Ability to occasionally lift office materials up to 25 pounds.
* Attendance at all major fundraising events is required.
* Requires a high degree of trust, reliability, and consistency, as this role serves as a central point of continuity for the organization.

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    Compensation 

    * Hourly rate: $20–$24 per hour, commensurate with experience.
* This is a part-time, non-exempt position classified as part of the Creative Living management team.
* Employer-sponsored health insurance is not provided for this position
* Eligible for prorated paid time off (PTO) in accordance with Creative Living's Employee Handbook and management-level PTO policies

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    Other Duties

    This job description was not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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    AAP/EEO Statement

    All employment opportunities are provided without regard to race, ethnicity, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, military status, protected veteran status, disability, HIV/AIDS status, genetic information, pregnancy, or any other characteristic protected by law.