Benefits:

Competitive salary

We are seeking an experienced Office Coordinator with strong knowledge of California and Nevada labor laws to oversee HR compliance, payroll administration, and employee documentation across multiple locations.

This role is compliance-focused and requires hands-on experience with wage & hour regulations, payroll audits, and employment record management in a multi-state environment.

Core Responsibilities

Labor Law & HR Compliance (Primary Focus)

Ensure compliance with California and Nevada labor laws

Monitor wage & hour practices (overtime, meal/rest periods, reporting time pay)

Maintain compliant employee files and required notices

Support PAGA risk mitigation through proper documentation and policy adherence

Oversee onboarding, offboarding, and work authorization records

Guide managers on compliant employment documentation

Payroll Administration

Process and audit multi-state payroll for accuracy and compliance

Review timekeeping records to ensure wage & hour compliance

Ensure timely and compliant final pay in CA and NV

Coordinate with payroll provider to resolve discrepancies

Accounts & Administrative Operations

Oversee billing, payment processing, and collections

Maintain client contracts and financial documentation

Prepare operational reports for leadership

Qualifications

3+ years HR, payroll, or compliance experience

Strong working knowledge of California Labor Code and wage & hour compliance

Familiarity with PAGA exposure and documentation best practices

Understanding of Nevada employment law requirements

Experience processing multi-state payroll

Exceptional attention to detail and documentation accuracy

Ability to handle confidential information with discretion

Ideal Candidate

Is proactive, compliance-driven, and understands that strong documentation protects the organization. Is comfortable reviewing policies, auditing payroll records, and identifying potential labor law risks before they become liabilities.

Mathnasium locations are independently owned and operated by franchisees of Mathnasium Center Licensing, LLC ("Mathnasium"). Franchisees are independent business people and not employed by Mathnasium. Thus, each franchisee and each franchisee center is unique and the franchisee is alone responsible for all employment matters in their center. If you are hired to work at a center, the franchisee will be your employer, not Mathnasium.