Legacy Mechanical, Inc. is seeking an Office Coordinator to join the team!

WHAT WE DO

Legacy Mechanical, Inc. is a leading mechanical contractor based in Denver, CO, delivering innovative solutions since 2004. We specialize in plumbing, sheet metal, hydronics, 24-hour service, and fabrication for construction projects ranging from small retrofits to large downtown high-rises. Recognized as a 2025 Best Places to Work and Top 10 Colorado Mechanical Contractor by the Denver Business Journal, we take pride in our commitment to excellence. We currently employ 100 people but have seasonally spiked to 195 with an annual revenue of $30 million. Learn more at www.legacy-mechanical.com.

THE OPPORTUNITY

We are seeking a highly organized and friendly Office Coordinator to oversee daily operations and ensure the smooth functioning of our office. By ensuring seamless office operations, coordinating schedules, and serving as the first point of contact for visitors and vendors, you will directly contribute to the productivity, professionalism, and positive culture that define the Legacy Mechanical team.

WHAT YOU WILL BE DOING

• Oversee day-to-day office operations, including managing supplies, equipment, and facility needs to keep the office running efficiently.
• Organize meetings, appointments, and calendars for staff and leadership, ensuring timely communication and preparation.
• Serve as the first point of contact for clients, vendors, visitors, and building management—providing professional, courteous, and solution-oriented service.
• Assist with internal communications, team-building activities, and company events that strengthen culture and morale.
• Handle incoming calls, emails, and mail with accuracy and professionalism, routing inquiries promptly.
• Coordinate travel arrangements, meeting logistics, and company events to ensure smooth execution.
• Support document management, filing systems, and compliance-related tasks for office and project operations.
• Liaise with service providers for maintenance, repairs, and office improvements, ensuring timely resolution of issues.
• Help with onboarding new employees, setting up workstations, and troubleshooting basic office technology needs, in coordination with HR and IT.
• Monitor office safety protocols and assist with emergency preparedness and building access management.

WHAT YOU WILL BRING TO OUR ORGANIZATION

• High school diploma or equivalent required.
• 2+ years of experience in office administration, reception, or customer service roles (construction or mechanical contracting industry experience is a plus).
• Experience in managing multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with a focus on clarity and professionalism.
• Proficiency in Microsoft Outlook, Word, and Teams, and experience adapting to new technologies.

WHAT OUR ORGANIZATION IS PROVIDING

• Expected hiring rate of $23.00 - $28.00 per hour based on experience
• 401(k) retirement plan with up to 4% match
• 100% employer-paid health and dental coverage for employees and families
• Optional benefits: life insurance, disability coverage, Section 125 options
• Employee bonus program
• Paid time off: 10 vacation days (15 after four years), 10 sick days, 9 holidays annually
• Fun, hardworking atmosphere with casual dress and team-oriented culture
• Commitment to quality, integrity, and open communication

Legacy Mechanical, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, disability, genetics, Veteran status, or other legally protected characteristics. In addition to federal law requirements, Legacy Mechanical, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Legacy Mechanical, Inc. will not discriminate or retaliate against applicants for failing to disclose wage rate history in accordance with applicable law.

Legacy Mechanical, Inc. expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, marital status, disability or veteran status. Improper interference with the ability of Legacy Mechanical, Inc. employees to perform their job duties may result in discipline up to and including discharge.