New Gig Solutions is partnering with a fast-growing startup in Santa Clara to hire a polished, proactive, and highly reliable Office Coordinator. This is an onsite contract role with strong potential to convert to full-time. The position offers excellent growth opportunity, including a future path toward a Full Time Role with the  Firm. 

The ideal candidate is personable, confident, and able to represent the company professionally when interacting with guests, investors, and internal teams.

Schedule

• Monday–Friday, approximately 8:00 AM – 5:00 PM

• Early Fridays (typically able to leave between 3:00–4:00 PM depending on office flow)

Key Responsibilities

Front Office & Hospitality

• Greet and welcome guests, investors, and visitors with a friendly, polished presence

• Maintain conference rooms and ensure meeting spaces are set up and organized

• Manage incoming mail, packages, deliveries, and support outgoing shipments

Administrative & Operational Support

• Assist with meeting coordination and general office logistics

• Help plan and support internal events such as holiday lunches, birthdays, and team gatherings

• Coordinate travel bookings including flights, hotel arrangements, and transportation

• Handle office supply management, vendor communication, and occasional errands

Special Projects

• Provide administrative support across departments in a fast-paced startup environment

• Assist leadership with ad hoc operational or administrative tasks

Qualifications

• Clear, professional communication skills with the ability to represent the company well

• Strong organizational abilities and attention to detail

• Comfortable working autonomously in a dynamic, evolving environment

• Proficient in Microsoft Office 365 (Excel, Word, Outlook)

• Experience working in a PC-based tech environment (company is a Microsoft shop)

• Prior office coordination or administrative support experience preferred