Benefits:

Competitive salary

Flexible schedule

Opportunity for advancement

Paid time off

About Us

Premier Property Maintenance is a rapidly growing landscaping company serving the Twin Cities metro area. We take pride in delivering high-quality work, strong customer service, and efficient operations. We are looking for a dependable, detail-oriented Office Coordinator to support our daily administrative functions. We are currently seeking applications and will be conducting interviews during April and May with a preferred start date of June 1st.

Position Overview

This role is primarily focused on data entry, customer communication, and maintaining accurate records across our systems. You will play a key role in keeping the office organized, supporting the field team, and ensuring billing and administrative processes run smoothly.

Key Responsibilities

Answer incoming calls and assist customers with questions, scheduling, and basic support

Accurately enter and maintain data in company systems (CRM, QuickBooks Online, Excel)

Prepare and send invoices, and assist with tracking customer payments

Support accounts receivable by updating records and following up on outstanding balances as needed

Maintain organized digital and physical files

Assist with scheduling and coordination between office and field staff

Support general office operations and administrative tasks

Required Qualifications:

High school diploma or GED

Strong attention to detail and accuracy in data entry

Comfortable working in multiple software systems

Experience with Microsoft Excel and/or Google Workspace

Strong organizational and time management skills

Clear communication and customer service skills

Reliable and able to work independently

Basic understanding of invoicing, accounts receivable, or billing processes

Preferred Qualifications:

Associate’s degree or higher in business, accounting, or a related field

Experience with QuickBooks Online (accounting software)

Experience with CRM/job management systems

Knowledge of sales tax reporting

Familiarity with basic HR practices or employment laws

Bilingual in English and Spanish

Experience in landscaping, construction, or service-based industries

Compensation & Schedule

Pay: $17 - $24/hour (based on experience) + raise after annual review

Schedule: Monday - Friday, 8 AM – 4:30 PM

Hybrid work-from-home flexibility may be available on a partial basis for the right candidate after initial training

Paid Time Off: 48 hours of PTO annually

What We’re Looking For

Dependable and consistent

Positive attitude and team-oriented

Willingness to learn and grow with the company

Drug-Free Workplace: Premier Property Maintenance is a drug-free workplace. As a condition of employment, all new team members are required to pass a pre-employment drug test and may be subject to random drug testing during employment. Post-accident and/or safety-incident drug testing is also required.

Tobacco-Free Policy: Premier Property Maintenance maintains a smoke-free and tobacco-free work environment. The use of tobacco products (including cigarettes, e-cigarettes, pipes, cigars, snuff, or chewing tobacco) is prohibited during work hours, on customer sites, on company property, and in company vehicles or equipment.

Equal Opportunity Employer: Premier Property Maintenance is an equal opportunity employer that values diversity. All employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, national origin, or any other protected status.