Benefits:

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Office Coordinator

RNL Homes is a proud local homebuilder dedicated to excellence in every detail of our homes. As a thriving company, we are united by a shared vision: “Do every single ordinary thing in an extraordinary manner.”

We prioritize open communication to support our team's career aspirations while fostering a workplace culture defined by versatility, innovation, and industry-leading standards. Guided by our core values—integrity, client-focused commitment, and continuous improvement—we aim to inspire positive change within our company and the local community. We’d be thrilled to have you join our team!

Job Description:

We are seeking a highly skilled, energetic, and detail-driven Office Coordinator to be the central hub of our fast-paced, dynamic office. This role requires a sharp multitasker who thrives on organization, takes pride in keeping operations running seamlessly, and can balance multiple priorities with a positive, solutions-focused attitude.

The ideal candidate will excel at managing diverse responsibilities, from maintaining a professional and welcoming office environment to expertly coordinating closings, supporting company leadership, and assisting with bookkeeping and HR initiatives.

Along with your resume, please submit a cover letter. We’d love to hear more about your unique experiences and what makes you the right fit for our team.

Responsibilities

Maintain a professional, welcoming, and well-organized office environment, ensuring all spaces are clean, stocked, and presentable.

Oversee daily office needs, including preparing coffee, stocking the design studio fridge, and maintaining the breakroom.

Manage office supplies, coordinate repairs and maintenance, and handle insurance-related payments.

Process incoming mail, coordinate basic IT needs, and manage company vehicle registration and insurance.

Provide executive assistant support to company owners, handling scheduling, communications, and administrative tasks.

Lead closing coordination, including confirming contracts, sending welcome communications to buyers, and finalizing closing dates.

Schedule surveys, appraisals, and warranty orders, and manage Guild Quality survey scheduling.

Coordinate with lenders and title companies to ensure all documents are completed accurately, including VA/FHA forms as applicable.

Review closing disclosures, secure required approvals, and maintain organized records of executed documents.

Communicate with internal teams regarding key milestones, timelines, and project updates.

Prepare and distribute weekly progress and closing reports.

Assist with bookkeeping functions such as payroll processing, overhead expense tracking, invoice management, utility payments, and permit acquisition.

Support human resources initiatives, including onboarding new employees, coordinating recognition programs, and ordering branded apparel or promotional items.

Perform a variety of other administrative duties as needed to support the success of the team.

Qualifications

Proven experience in office management, administration, or a similar role.

Strong organizational skills with the ability to manage multiple priorities.

Excellent written and verbal communication skills.

Detail-oriented with strong follow-up and problem-solving abilities.

Proficient in Microsoft Office Suite, Google Workspace, or similar tools.

Experience in real estate or construction industry is a plus but not required.