Benefits:

401(k)

Bonus based on performance

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Paid time off

Training & development

Tuition assistance

Vision insurance

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Office/Marketing Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.

Responsibilities

Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination.

Assist internal departments with document tracking, organization, and deadline management.

Support onboarding tasks, administrative forms, and internal documentation needs.

Utilize Adobe Creative suite (InDesign, Illustrator, Photoshop) to support development of project sheets, resumes, capabilities, packages, presentations, marketing collateral.

Assist with updating and maintaining visual assets, project photos, and marketing libraries.

Help create content for internal and external communicators.

Ensure compliance with brand guidelines, writing standards, and submission.

Assist with preparation of RFIs, RFQs, and RFP submissions.

Coordinate proposal components across departments (Estimating, PMs, subcontractors).

Draft, review, and update project sheets, resumes, capability statements, and forms.

Help prepare materials needed for business development outreach.

Qualifications

Bachelor Degree or administrative training is preferred.

3 to 5 years experience as an Office Coordinator or in construction setting.

Adobe Creative Suite (InDesign, Illustrator, and Photoshop) proficiency is a must.

Familiarity and knowledge with AEC terminology and proposal processes is a plus.

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects