Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
ABOUT AID:
Advanced Infrastructure Design, In. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation (NDT/NDE) of highway infrastructure (bridges and pavements), pavement evaluation and design, geotechnical design and subsurface investigation, subsurface and utility mapping, and forensic studies.
JOB DESCRIPTION:
Our team thrives in a culture of intense positivity, high productivity, and deep commitment to service excellence. We are seeking a dedicated and experienced Office Liaison to keep our operations running smoothly, support our growing team, and contribute to our strong internal culture. If you are someone who thrives in a collaborative environment, enjoys solving problems, and has a knack for keeping operations running smoothly, we would love to hear from you.
KEY RESPONSIBILITIES:
Office & Team Operations
Serve as the central point of contact for all office-related issues
Interact regularly with engineering and leadership teams to ensure day-to-day needs are met
Coordinate office maintenance, supplies, equipment, and vendor relationships
Ensure the office environment is organized, efficient, and aligned with company culture
Accounting & Financial Support
Enter financial data and transactions into QuickBooks
Track and file invoices, receipts, and expenses
Generate and maintain financial reports, reconciliations, and summaries
Support coordination with external accountants or financial consultants
HR & Employee Benefits Administration
Support management of employee benefits including 401K, health insurance, vacation/sick leave tracking (with help from other staff and vendors)
Maintain personnel records and assist with onboarding/offboarding
Ensure compliance with employment policies and confidentiality standards
Document Management
Create, update, organize, and maintain company documents, including:
Personnel files
Invoices and financial records
Project-related documents
Company policies and internal communications
Ensure digital and physical filing systems are up-to-date and secure
Communication & Culture
Draft and manage internal communications, memos, policy updates, and occasional external correspondence
Promote a strong, positive, and service-driven office culture
Help foster teamwork, transparency, and high performance across teams
REQUIRED QUALIFICATIONS:
Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field (strongly preferred).
5+ years of experience in office management, administration, or operations, preferably in an engineering, architecture, or construction (AEC) firm.
Proficiency in QuickBooks and Microsoft Office (especially Excel and Word).
Strong understanding of basic accounting/bookkeeping and HR functions.
Excellent writing, editing, and verbal communication skills.
Proven ability to manage people and coordinate across departments.
Strong analytical and numerical skills.
Ideal Candidate Will Be:
Deeply committed to the organization’s success and to delivering high-quality internal service.
Highly motivated, positive, and proactive.
Able to manage multiple priorities calmly and effectively.
A seasoned people manager who can work across roles and personalities.
Organized and detail-oriented with a systems mindset.
A natural communicator who thrives in a collaborative environment.
Experience with document control systems and project management tools (e.g., Deltek, NetSuite, or similar) preferred.
To apply, send your resume to the following email with the subject: “Office Liaison” sbehbahani@aidpe.com
JOB SITE:
· This is a full time in person job. Prospective candidates should be able to commute or relocate to the Township of Hamilton, NJ, 08691.