Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Health insurance

Paid time off

800 New Look is seeking a dependable, organized, and detail-oriented Office Manager / Accounting Specialist to oversee the day-to-day administrative and accounting functions of our office.

This is a hands-on position that supports multiple areas of our roofing and home improvement business, including accounting, insurance billing, payroll, customer service, sales, and production. The ideal candidate is comfortable managing multiple priorities independently and understands the importance of accuracy, organization, and follow-through.

Key Responsibilities

Accounting & Financial Administration

Manage accounts payable (AP) and accounts receivable (AR)

Prepare and make bank deposits

Process customer credit card payments

Perform monthly account and bank reconciliations

Maintain accurate accounting records and supporting documentation

Assist with general bookkeeping and accounting functions

Work with the company's CPA during tax preparation and year-end reporting

Compile and submit required 1099 information to the CPA

Maintain organized financial files and records

Insurance & Billing

Prepare and submit billing to insurance companies

Manage company insurance policies, documentation, renewals, and related administrative needs

Coordinate and complete annual insurance audits

Maintain required insurance records and certificates

Payroll & Employee Administration

Manage payroll processing

Coordinate employee onboarding and required paperwork

Maintain employee records and documentation

Assist with payroll-related reporting and administrative requirements

Office Management & Administrative Support

Maintain day-to-day office organization and administrative operations

Answer and assist customers with billing, project, payment, and general questions

Support the Sales Manager and Production Manager with administrative needs

Maintain office supplies and place orders as needed

Organize, maintain, and file company records and documentation

Assist management with various administrative projects and tasks

Help ensure communication and paperwork flow smoothly between the office, sales, production, customers, vendors, and other business partners

Qualifications

Previous experience in office management, bookkeeping, accounting, or a similar administrative/accounting role

Experience with accounts payable and accounts receivable

Strong organizational skills and attention to detail

Ability to manage multiple responsibilities and deadlines

Comfortable working independently and taking ownership of assigned responsibilities

Strong written and verbal communication skills

Professional and helpful when working with customers, employees, vendors, and outside professionals

Comfortable working with accounting software, Microsoft Office, email, and other business systems

Payroll and reconciliation experience preferred

Construction, roofing, insurance restoration, or similar industry experience is a plus

What We're Looking For

This position is best suited for someone who enjoys being the person who keeps the office organized and moving. Because the role touches accounting, payroll, insurance, customer service, sales, and production, we're looking for someone who can switch between responsibilities while maintaining accuracy and following tasks through to completion.

800 New Look has been serving homeowners for more than 20 years. We are a fully licensed and insured roofing and home improvement contractor and are looking for someone who can become a reliable, long-term member of our team.