Benefits:

401(k)

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a detail orientated, motivated and outgoing Office Manager/administrator to join our team. In this role, you will provide support to our executives overseeing office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include accounts payables, accounts receivables, payroll, audits, taxes, answering phone calls, scheduling appointments, planning meetings, writing correspondences and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Generate monthly billing in AIA format

Responsible for weekly payroll tracking and execution

Accounts Payable

Accounts Receivable

Insurance Certificates for company and sub contractor compliance

Liaise with our insurance broker to make sure everything is in compliance and up to date

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience in a similar position for at least 5 years in a construction related company

Familiarity with standard office equipment

Excellent computer skills and knowledge of Quickbooks, Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects