Benefits:

Competitive salary

Paid time off

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

The Office Manager will be responsible for a variety of duties and responsibilities as assigned by the Executive Director and will work under the general supervision of the Executive Director. These may include, but are not limited to, the following:

Prepare correspondence as required

File corporate documents and general correspondence as required

Maintain a current database of BIMR-administered research projects which will include such information as the Principal Investigator’s name, project title and BIMR account number

Prepare new folders for new approved projects

Assist in updating and keeping current, investigator research project folder.

Distribute quarterly account statements to all investigators

Place purchase orders for investigators

Maintain up-to-date investigator purchase order folders by filing completed invoice statements and associated documents into appropriate investigator account folders

Receive all checks, post to appropriate account and prepare bank deposits as needed

Prepare and mail out signed checks for vendor payments

Prepare financial documents needed for yearly accounting audit

Maintain a FY database tracking sponsor donations to BIMR

Maintain up-to-date equipment inventory records

Answer queries from investigators

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

US Citizen