Office Manager 

Position Summary

The Office Manager / Bookkeeper is a key operational partner supporting both the day-to-day administrative needs of the organization and its core financial processes.

This role combines office management, executive support, and hands-on bookkeeping responsibilities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a small team environment. This individual will help ensure smooth office operations while maintaining accurate and timely financial records in QuickBooks.

This position is well-suited for a professional who enjoys being the operational backbone of an organization and takes pride in maintaining structure, accuracy, and efficiency.

Key Responsibilities

Office Management & Executive Support

• Manage and maintain the calendar, scheduling meetings and coordinating logistics
• Prepare and distribute correspondence, reports, and internal communications
• Answer phones, manage mail, order office supplies, and oversee general office organization
• Maintain digital and physical filing systems
• Support coordination of board meetings, including preparation of materials

Accounting & Bookkeeping

• Perform day-to-day bookkeeping in QuickBooks
• Manage accounts payable and accounts receivable
• Process payroll and maintain payroll records
• Reconcile bank accounts and credit card statements monthly
• Maintain accurate general ledger records
• Prepare basic monthly financial reports (P&L, balance sheet) for leadership review
• Assist with budget tracking and monitoring expenses
• Support preparation for annual audit by organizing documentation and responding to requests
• Maintain organized financial documentation and records

Qualifications

• 3+ years of experience in office management, bookkeeping, or administrative operations
• Proficiency in QuickBooks required
• Experience with accounts payable/receivable, reconciliations, and payroll
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to manage multiple responsibilities independently
• Comfortable working in a small, collaborative nonprofit environment
• Strong written and verbal communication skills