Office Manager

Global AV Group 📍 Hicksville, NY | On-Site Only 🕒 Full-Time | Hourly

About Global AV Group

Global AV Group is a commercial audiovisual and integrated technology firm delivering high-performance systems and experiences nationwide. Our work supports corporate, experiential, and technical environments, and our internal operations play a critical role in keeping teams aligned, projects moving, and standards high.

Position Overview

We are seeking an experienced Office Manager to oversee the day-to-day administrative and operational functions of our Hicksville office. This role is responsible for maintaining structure, consistency, and accountability across internal office operations while supporting leadership and cross-functional teams.

This role is best suited for someone who is comfortable operating independently, managing multiple systems, and taking ownership of office operations in a fast-paced, technical services environment.

This position is fully on-site.

Key Responsibilities

Office Operations & Administration

Oversee daily office operations to ensure a professional, organized, and efficient work environment

Manage office vendors, supplies, equipment, and facility needs

Maintain administrative procedures and ensure consistent execution

Serve as the primary point of contact for office-related operational matters

Administrative & Leadership Support

Provide administrative support to leadership and department heads

Coordinate meetings, calendars, and internal office logistics

Support onboarding logistics, including workspace setup and coordination

Act as a central liaison between departments for administrative needs

Documentation, Records & Compliance

Maintain organized digital and physical filing systems

Support HR and Accounting with onboarding documentation, timekeeping support, and expense tracking

Maintain OSHA and compliance documentation in coordination with operations leadership

Purchasing, Timekeeping & Reporting

Process purchase orders, invoices, and receipts accurately and on time

Coordinate with vendors for quotes, order confirmations, and delivery tracking

Assist with verifying time entries for office and field staff

Generate basic administrative and operational reports as requested

Systems & Tools Experience

Candidates should be comfortable working within modern office and operations platforms, including:

Project and task management tools such as Monday.com, Asana, Trello, or similar

Internal communication platforms such as Slack

Business phone/VOIP systems such as RingCentral

Cloud-based productivity tools (Google Workspace and/or Microsoft 365)

Basic spreadsheet use for administrative tracking and reporting

All other duties assigned

Comfort learning and adopting new systems is required.

Qualifications

Required

3+ years of experience in office management, operations coordination, or senior administrative roles

Experience supporting leadership and managing office operations independently

Strong organizational, prioritization, and communication skills

High level of discretion and professionalism

Preferred

Experience in construction, AV, or technical services environments

Familiarity with timekeeping, expense tracking, or payroll support systems

Compensation

$25–$30 per hour, based on experience

Benefits

Medical, Dental, Vision, Life Insurance, PTO, Performance Bonus

Why This Role Is Important

The Office Manager plays a key role in keeping Global AV Group running smoothly. This position supports internal teams, maintains operational consistency, and helps create a professional environment where people can do their best work.