Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

About Us: At Case Construction, we specialize in high-quality restoration and construction services. Our team is committed to delivering exceptional results and outstanding customer service. We are currently looking for an experienced and highly organized Office Manager to join our team and help streamline our operations.

Position Overview:

As the Office Manager, you’ll serve as the administrative and financial backbone of our company. In addition to supporting project managers with daily coordination and communication, this role is responsible for overseeing all bookkeeping functions, including invoicing, billing, accounts payable/receivable, and monthly reconciliations. The ideal candidate will bring a solid background in accounting, demonstrate QuickBooks proficiency, and thrive in a fast-paced construction office environment.

Key Responsibilities:

Accounting & Bookkeeping

Manage full-cycle bookkeeping using QuickBooks Online

Process accounts payable and accounts receivable

Create and send customer invoices and track outstanding balances

Reconcile bank accounts, credit cards, and vendor statements monthly

Maintain accurate records for job costing and project budgets

Prepare basic financial reports and support CPA at year-end

Office & Project Support

Provide administrative support to project managers to keep jobs running smoothly

Schedule jobs, manage calendars, and maintain project documentation

Coordinate with subcontractors, vendors, and third-party programs (e.g., insurance platforms)

Communicate with customers regularly for updates, billing, and scheduling

Organize and maintain digital and physical job files

Assist with permits, compliance paperwork, and vendor setup

Qualifications:

3+ years of experience in office management, bookkeeping, or accounting

Advanced proficiency in QuickBooks Online (required)

Strong understanding of basic accounting principles and financial reconciliation

Excellent organizational and multitasking skills

Comfortable working independently and as part of a small team

Professional written and verbal communication skills

Construction or restoration industry experience is strongly preferred

Proficient in Microsoft Office (especially Excel); familiarity with job-tracking software is a plus

High school diploma required; associate’s or bachelor’s degree in accounting or business is a plus