Office Manager

Title: Office Manager (Part Time and/or Full Time)

Employer: CEF of VA Inc., Northern Virginia Chapter

Report to: Local Director

GENERAL RESPONSIBILITIES: Oversee all office operations

Financial

· Send out contribution receipts and annual statements to donors

· Help with printing, mailing, and recording donations from appeal and other letters

Public Relations

· Greet office visitors and answer phone calls

· Compile and organize materials for Pastor’s Packet and Principal’s Packet

· Interact with venues and business contacts for events

· Handle CEF’s child protection screening for staff, committee, and volunteers

Internal Communication & Collaboration

· Facilitate the dissemination of information to GNC/JYC teams

· Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet

Clerical

· Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)

· Purchase office supplies and maintain inventory of CEF materials as needed

· Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)

· Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters

· Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters

· Compile outreach packets for distribution to pastors, churches and schools and for special events as needed

· Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive

· Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed

· Other duties as assigned

QUALIFICATION

· Active in a local church

· Two years’ minimum experience in administrative support role in a professional environment

· Demonstrated experience handling multiple tasks simultaneously

· Demonstrated experience in MS Office and/or Quick Book

· Demonstrated experience in file maintenance, editing, and proof reading

· Professional appearance and demeanor

· Bachelor’s degree preferred

KNOWLEDGE / SKILLS / ABILITIES

· Excellent communication and interpersonal sills

· Excellent assessment and observation skills, with attention to detail

· Excellent organizational skills, particularly accuracy in record keeping and effective time management

· Ability to prioritize projects and be discrete, exercising good judgment

· Ability to plan and coordinate events, programs, and administrative workflow

· Ability to maintain professional rapport in all modes of communication

· Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.