Benefits:

Competitive salary

Training & development

Dental insurance

Health insurance

Paid time off

Office Manager

Location: 5050 Polar Ave. Suite 390 Reports to: Chief Financial Officer FLSA Status: Exempt Type: Full-Time

Position Summary

The Office Manager plays a critical role in the overall administration and smooth operation of the home healthcare company. This position is responsible for supervising the HR Generalist, performing day-to-day accounting and billing functions, and ensuring the efficient management of office operations. The ideal candidate is highly organized, detail-oriented, and experienced in both human resources and financial operations within a healthcare or similarly regulated environment.

Key Responsibilities

HR Supervision

· Oversee the work of the HR Generalist to ensure effective execution of recruitment, onboarding, employee relations, and compliance with HR policies and procedures.

· Collaborate with the Executive Director on staffing plans, performance reviews, and policy updates.

· Ensure employee records are accurate, complete, and compliant with state and federal regulations (including HIPAA and labor laws).

Accounting, Billing & Financial Support

· Manage accounts payable and accounts receivable, including invoice processing, payment tracking, and reconciliation.

· Submit agency billing to Medicaid, Medicare, and private payers in a timely and accurate manner.

· Monitor and reconcile incoming payments, follow up on unpaid claims, and ensure accurate revenue tracking.

· Assist with payroll processing and liaise with third-party payroll providers as needed.

· Prepare basic financial reports, monitor budgets, and assist in financial audits or regulatory inspections.

Office Management

· Oversee daily office operations to ensure a productive, professional, and compliant work environment.

· Manage office supply inventory, vendor contracts, facility needs, and office technology.

· Serve as a point of contact for vendors, IT support, and external stakeholders.

· Ensure that policies and procedures related to safety, privacy, and recordkeeping are enforced.

Qualifications

· Bachelor’s Degree in Business Administration, Healthcare Management, Accounting, or a related field.

· 3+ years of experience in office management, HR supervision, and accounting/bookkeeping.

· Experience in a healthcare or home healthcare setting is strongly preferred.

· Proficiency in QuickBooks, Microsoft Office Suite, and HR/payroll/billing software.

· Strong understanding of employment law, HIPAA compliance, and healthcare billing regulations.

· Excellent communication, leadership, and problem-solving skills.

Work Environment

· This position is based in the administrative office of the home healthcare company.

· May occasionally require travel to visit satellite offices or attend off-site meetings.

Compensation & Benefits

· Competitive salary based on experience

· Health, dental, and vision insurance

· Paid time off (PTO) and holidays

· Professional development opportunities