Office Manager / Coordinator

AdvantaClean of Gloucester and Camden Counties

Office Manager / Coordinator

West Deptford Township, NJ
Part Time
Paid
  • Responsibilities

    Benefits:

    30 hours/week

    Opportunity for advancement

    Paid time off

    AdvantaClean is a growing restoration company that helps homeowners and businesses recover from mold problems, water damage, and indoor air quality issues.

    We are a small, fast-moving company where people take ownership of their work and directly impact the success of the business. If you've ever thought about owning or running a business someday, this is a great opportunity to learn how a service company operates from the inside.

    We are looking for a highly motivated individual who wants to learn how a service business actually runs behind the scenes.

    This role is perfect for someone who:

    Enjoys solving problems and figuring things out

    Likes being in the middle of the action

    Wants exposure to how a small business grows

    Is comfortable taking responsibility and making decisions

    You will work directly with company leadership and gain real-world experience in operations, customer service, project coordination, and small business management.

    This is not a slow corporate office job — it is a hands-on role in a growing company where initiative is valued.

    Why This Job Is Different

    Many office jobs are repetitive.

    This role gives you exposure to how a service business actually operates — from the first customer call to the completion of the project.

    You will learn how to:

    Coordinate real-world service projects

    Communicate with homeowners and property managers

    Support technicians in the field

    Help manage multiple jobs at once

    Keep projects moving forward

    Schedule & Pay

    Monday – Friday

    10:00 AM – 4:00 PM

    30 hours per week

    $18 – $20 per hour

    Paid time off

    Location: In-office – West Deptford, NJ

    A Typical Day Might Include

    No two days are exactly the same.

    You may be:

    Answering calls from homeowners dealing with water damage or mold

    Scheduling jobs and coordinating technician availability

    Preparing project documentation and job files

    Sending estimates and following up with customers

    Entering project information into our management software

    Organizing job photos and reports

    Communicating with technicians, estimators, and customers

    You will be a key part of keeping projects organized and moving forward.

    What You'll Be Responsible For

    Customer Coordination

    Answer some incoming calls and assisting customers with scheduling services

    Sending proposals and following up with customers on open estimates

    Coordinating job start dates with guidance from Operations Management

    Maintain professional communication with customers throughout projects

    Project & Operations Support

    Prepare job files and documentation for upcoming work

    Enter project information into company management software

    Organize job photos, reports, and paperwork

    Ensure documentation is complete once projects are finished

    Office Operations

    Help maintain organized job records

    Order office supplies and basic inventory

    Assist with scheduling and internal coordination

    Support basic marketing activities such as social media posts

    The Kind of Person Who Will Thrive Here

    We are looking for someone who is:

    Highly organized and detail oriented

    Comfortable communicating with customers and technicians

    Able to juggle multiple tasks without getting overwhelmed

    Motivated and proactive — someone who doesn't wait to be told what to do

    Interested in learning how a small business operates

    Someone who enjoys being part of a team and helping things run smoothly

    Ideal Background (But Not Required)

    Senior or recent graduate studying:

    Business Administration

    Entrepreneurship

    Construction Management

    Communications

    Marketing

    This role is especially great for someone who:

    Grew up around a family construction or contracting business

    Has worked in service industries

    Has experience juggling school, work, and responsibilities

    Likes fast-paced environments

    Growth Opportunity

    This position has the potential for growth within the company

    Someone who performs well may gain experience in:

    Operations assistance

    Project coordination

    Sales support

    Small business management

    This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to AdvantaClean Corporate.