Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job Title: Office Manager – Medical Office

Location: Stuart, FL Job Type: Full-Time

Benefits: Health insurance, Dental, Vision, paid time off, 401(k),

About Us:

We are a fast-paced and growing medical practice dedicated to delivering compassionate, patient-centered care. Our team is committed to excellence, and we’re looking for an experienced and highly organized Office Manager to oversee the daily operations of our office and ensure everything runs smoothly behind the scenes.

Position Overview:

The Office Manager will play a key role in maintaining the efficiency and productivity of our medical office. This position requires a blend of administrative, financial, and operational skills. The ideal candidate will have prior experience in a healthcare setting, strong proficiency in QuickBooks and Excel, and a sharp eye for data and operational efficiency.

Key Responsibilities:

Oversee daily office operations and administrative staff

Manage accounts payable/receivable and generate financial reports using QuickBooks

Perform advanced data tracking and reporting in Microsoft Excel

Analyze operational data to identify trends and optimize workflow

Monitor and manage inventory levels; oversee medical and office supply ordering

Coordinate maintenance of office equipment and vendor relationships

Assist with budgeting, payroll coordination, and expense tracking

Support compliance with medical office regulations and HIPAA standards

Serve as liaison between clinical and administrative teams

Ensure a clean, organized, and professional office environment

Required Qualifications:

Proven experience as an Office Manager, preferably in a medical or healthcare setting

Proficiency in QuickBooks for financial management and reporting

Strong Excel skills, including formulas, pivot tables, and data analysis

Experience with data analysis to improve operations and decision-making

Excellent organizational, communication, and leadership skills

Ability to handle sensitive information with discretion and professionalism

Strong understanding of supply chain and inventory management

High attention to detail and ability to multitask in a fast-paced environment

Preferred Qualifications:

Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field

Familiarity with electronic health records (EHR) systems

Knowledge of healthcare billing and insurance processes