Office Manager

EverLine Coatings & Services of Southeastern MA & Cape Cod

About Us

EverLine Coatings & Services is a premier line striping and pavement maintenance company with locations across the U.S. and Canada. EverLine of Southeastern MA & Cape Cod is a locally owned and operated franchise serving commercial clients with high-quality line painting, sealcoating, crack filling, pothole repair, and related services. We are growing quickly and are looking for an organized, proactive Office Manager to help keep our operations running smoothly.

Position Summary

The Office Manager plays a critical role in supporting day-to-day business operations. This role owns administrative processes, supports scheduling and billing, coordinates with field operations, and serves as a key point of contact for customers, vendors, and internal team members. The ideal candidate is highly organized, detail-oriented, comfortable wearing many hats, and enjoys working in a fast-paced small business environment.

Key Responsibilities

Office & Administrative Operations

Manage daily office operations, systems, and workflows

Maintain organized digital and physical filing systems

Answer and route phone calls and emails professionally

Act as the first point of contact for customers and vendors

Scheduling & Coordination

Coordinate job scheduling with the General Manager and field crews

Communicate schedules, changes, and job details to crews and customers

Track job status and ensure required documentation is complete

Billing, Invoicing & Light Accounting Support

Prepare and send customer invoices in a timely manner

Track receivables and follow up on past-due invoices

Assist with payroll preparation and time tracking

Coordinate with external bookkeeping/accounting support as needed

Customer & Vendor Support

Support proposal and contract administration

Manage vendor communications, purchase orders, and invoices

Help ensure a professional, responsive customer experience

Reporting & General Support

Maintain basic reports related to jobs, billing, and operations

Support the owner and management team with ad hoc projects

Help implement and improve office processes as the business scales

Qualifications

3+ years of experience in an office manager, administrative manager, or similar role

Strong organizational and time-management skills

Excellent written and verbal communication skills

Comfortable working independently and taking ownership of tasks

Proficiency with Microsoft Office (Excel, Word, Outlook); experience with QuickBooks or similar systems is a plus

Experience in construction, field services, or a trade-based business is a plus, but not required

What We Offer

Competitive compensation based on experience

Opportunity to play a key role in a growing local business

Hands-on involvement with operations and leadership

Collaborative, entrepreneurial work environment

Location

This role is based in Southeastern Massachusetts, supporting operations across Southeastern MA and Cape Cod. Some flexibility may be available depending on experience.

If you are highly organized, proactive, and excited to help build and support a growing business, we’d love to hear from you.