Benefits:

401(k)

Dental insurance

Free uniforms

Health insurance

Paid time off

Training & development

Vision insurance

An established, flexible workspace company is seeking a professional and service-focused Office Manager to oversee daily operations at our Schaumburg location. This client-facing role ensures a smooth, welcoming, and efficient work environment for private office tenants, virtual clients, and meeting room users.

This is a Monday–Friday, no-weekends position with a stable environment and a lifestyle-friendly schedule.

Key Responsibilities

Client Service & Operations

Provide exceptional hospitality to clients and their guests, ensuring a professional, welcoming atmosphere.

Resolve client questions, service requests, and operational issues promptly.

Maintain daily readiness of all common areas, kitchens, meeting rooms, and offices.

Sales, Tours & Client Onboarding

Conduct professional sales tours for private offices, virtual office plans, and meeting space.

Respond to inbound sales inquiries and follow up using CRM tools.

Prepare proposals, agreements, and onboarding materials for new clients.

Meeting Room & Scheduling Coordination

Oversee meeting room bookings through an online scheduling system.

Ensure rooms are set, presentable, and equipped for each reservation.

Assist clients with day-of meeting needs and basic technology questions.

Administrative, Billing & Systems

Assist with monthly billing, new client setup, and CRM/Office 365 tasks.

Manage incoming mail, deliveries, and general office communication.

Generate simple reports and keep digital records organized.

Vendor & Facilities Coordination

Communicate with building management and vendors for maintenance needs.

Ensure basic equipment (printers, Wi-Fi, office machines) is functioning properly and escalate issues when needed.

Maintain office supplies, inventory, and center presentation standards.

Qualifications

3–5 years of experience in office administration, customer service, hospitality, coworking, or property management.

Strong communication and interpersonal skills; professional appearance and demeanor.

Proficiency with Microsoft Office 365 (Outlook, Word, Excel, Teams).

Experience using CRM systems.

Comfort with light troubleshooting of office equipment, printers, Wi-Fi, and scheduling systems.

Ability to multitask, stay organized, and work independently.