Benefits:

401(k)

Competitive salary

Employee discounts

Office Manager, Full Charge Bookkeeper

Position Summary

Our company is family owned and operated serving Ocean Township and surrounding areas for over 42 years. We pride ourselves in customer service and attention to detail. We are seeking to hire a full-charge bookkeeper/office manager to join our team. Someone who is detail oriented, has strong time management skills, and possess effective communication skills.

Responsibilities

Oversee, coordinate, and assist with office operations and administrative tasks

ADP payroll weekly processing, reports, and calculating of all bonus and commission by the 15st of the following month

Handle liability and medical insurance renewals as well as audits

Collect and submit insurance certificates

Keep all licensing up to date

Supervise and monitor vendor statements and payments

Manage daily cash receipts, posting, and reporting

Manage bank transfers, wire transfers and ACH payments

Complete bank deposit slips, process checks for deposit and post deposits to the ledger promptly

Close out each month in a timely manner and reconcile the bank statement

Understand and assist with allocating all expenses, monthly reconciliations, and actuals

Prepare and post other journal entries to the general ledger

Report and pay monthly and quarterly NJ sales and use tax

Supervise exploitation of departmental software (Protractor and CCC One) and export information as needed

Perform GL, AR, and AP account analysis and reconciliations

Provide monthly balance sheet and profit and loss statements as requested by department by the 15th of following month

Produce and distribute 1099’s W2’s and W9’s

Respond to unemployment, social security and disability inquiries

Annually update all tax exempt ST3’s and publish list for staff of approved tax exemptions

Qualifications

Proven experience as a Full Charge Bookkeeper 3-5 years

Proficiency in QuickBooks and Microsoft Excel required

PTO Tracking

Strong knowledge of corporate accounting

Experience reporting and paying NJ Sales Tax

Additional Duties

Managing paperwork for employee onboarding and termination

Maintain employee attendance records- sick days, vacation used and due

Process and publish approved vacation requests

Manage medical, dental and 401k – Aflac, prescription drug plans

Report any incidents/accidents according to incident reporting procedures and protocols within designated timelines according to reporting guidelines

Pay and Benefits

We offer compensation commensurate with your years of experience and certifications

We offer Training for additional Certifications

Eye popping sign on bonus with progressive payouts

Benefits include but are not limited to Health and Dental insurance, Aflac available

401K

Monthly barbeques

Pet insurance reimbursement

Paid Holidays

Vacation, Family and sick time paid

Climate controlled office

Family pricing on car repairs

Your birthday off, paid

Monthly gym membership reimbursement