Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed

Qualifications

• Bachelor’s Degree in Management, Accounting, Business Administration, Human Resources, or related field required with a minimum of 3 years’ experience as an office manager, executive assistant, or similar role is required.
• Excellent written and verbal communication skills
• Strong organizational and time-management skills
• Skilled in Microsoft Office Suite, specifically Excel, Word and PowerPoint.
• Ability to analyze reports and identify gapes/inefficiencies/problems which could impact the business.
• Ability to operate independently and understand what, when, how and to whom to escalate issues.
• Demonstrated ability to solve common problems and provide immediate solutions.
• High level of self-awareness and experience in “reading the room” and flexing to accommodate the needs of the audience.

PREFERRED QUALIFICATIONS

• Experience supporting executive teams in a startup or rapidly growing company
• Experience in a manufacturing, engineering, technology or industrial environment

Additional Information

COMPANY FIT

• Self-driven, independent, and capable of solving problems
• Ability to work in a diverse, intellectually challenging, and fast-paced environment

NOTE:

• Calls or referrals from recruiters will not be returned or accepted for this position. No solicitation!
• Relocation costs and visa sponsorship will NOT be provided for this position.