Summary – Office Manager – Manufacturing

Are you a highly organized, proactive professional looking to bring your skills to a small, yet long-standing manufacturing shop in Kansas City? We’re seeking dependable and detail-oriented Office Managers to support daily operations at the facility. This is a full-time, on-site role in a collaborative and friendly environment.

As the Office Manager, you’ll be the backbone of the administrative operations. You’ll manage a variety of tasks that keep our manufacturing shop running smoothly — from answering phones and preparing purchase orders, to ordering materials, providing customer service, and coordinating shipping.

This is a great opportunity for someone who enjoys wearing multiple hats and thrives in a hands-on, manufacturing office setting.

Schedule: Monday-Friday 7:30am-4:00pm

Responsibility Summary – Office Manager – Manufacturing

• Answer incoming phone calls and emails with professionalism and efficiency
• Create and manage purchase orders and track inventory needs
• Order materials and supplies for production jobs
• Generate and send quotes for parts manufacturing to customers
• Coordinate shipments and prepare shipping labels and documentation
• Maintain accurate records and assist with general administrative tasks
• Communicate with customers and vendors to ensure timely updates and follow-ups

Qualification Summary – Office Manager – Manufacturing

• Proven experience in an office management or administrative assistant role (experience in manufacturing or production environments preferred)
• Strong communication and customer service skills
• Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable with office software
• Preferred experience with JobBOSS and/or a like software system (ERP, SAP, etc.)
• Highly organized and detail-oriented with the ability to prioritize tasks
• Familiarity with creating purchase orders, job material planning, or shipping logistics is a plus

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