Job Summary

Lone Star Training Center is seeking a dependable, professional, and organized Administrative Assistant to support daily office operations and assist with school district, employer and organization partnerships and enrollment activities. This role requires a high level of professionalism in all communications and interactions, while providing administrative support, customer service, and outreach to schools and businesses regarding certification programs.

Key Responsibilities

Answer and direct incoming phone calls in a professional and courteous manner

Respond to inquiries from students, customers, and prospective customers with professionalism and timeliness (phone, email, and in person)

Provide general office support including filing, data entry, document preparation, and record maintenance

Schedule appointments, meetings, and virtual presentations while maintaining a professional calendar and communication process

Maintain accurate and organized records of student inquiries, enrollments, and business contacts

Assist with intake and enrollment paperwork, ensuring accuracy and completeness

Discuss certification programs with school districts and businesses to identify student enrollment opportunities

Identify and engage businesses to offer employee upskilling through certification programs

Conduct virtual presentations to promote programs in a professional and polished manner

Follow up on inquiries and assist with closing enrollments

Support coordination of classes, events, and program logistics

Basic Requirements

Intermediate proficiency in Microsoft Word and Excel

Strong communication and customer service skills

Demonstrated professionalism in verbal, written, and in-person interactions

Reliable and able to work during office hours 8 a.m. – 5 p.m.; 1 hour lunch break 12 p.m. – 1 p.m.

Ability to manage multiple tasks and stay organized in a fast-paced environment

Strong attention to detail and accuracy

Reliable transportation required

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Compensation and Benefits

Compensation: $15/hr

Benefits: This position does not include employer sponsored benefits