Benefits:

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job Title: Office Manager

Job Type: Full-Time Schedule: Monday–Friday | 8:00 AM – 5:00 PM

Job Description

Passion Masonry LLC is seeking a reliable, detail-oriented Office Manager to oversee daily administrative and accounting operations for our growing masonry and construction company. This role is critical in supporting field operations, accounting, and leadership while keeping the office running smoothly.

The ideal candidate has experience in construction or trade-based offices, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Manage day-to-day office operations

Handle accounts payable and accounts receivable

Process invoices, checks, and deposits

Coordinate payroll and employee records (ADP experience preferred)

Maintain insurance documents, W-9s, COIs, and compliance records

Communicate with vendors, subcontractors, and clients

Track job files, contracts, estimates, and change orders

Support project managers and ownership with administrative needs

Assist with month-end reporting and bookkeeping tasks

Answer phones, emails, and manage office correspondence

Qualifications

Previous experience as an Office Manager, Accounting Clerk, or Administrative Manager (construction industry preferred)

Knowledge of accounting software (QuickBooks, Bill.com, Buildertrend a plus)

Strong attention to detail and organizational skills

Ability to multitask and meet deadlines

Professional communication skills (English required; Spanish a plus)

Proficient in Microsoft Office (Excel, Word, Outlook)