We are seeking a detail-oriented and organized Office Manager / Weighmaster to support daily operations at a glass recycling facility. This position is responsible for managing administrative functions, handling SAP/data entry, coordinating incoming and outgoing truck traffic, accurately weighing and documenting loads, maintaining records, and providing customer and operational support. The ideal candidate is comfortable working in a fast-paced industrial environment, communicating with drivers and vendors, and balancing administrative responsibilities with daily scale house operations.

Key Responsibilities

Weighmaster & Scale Operations

• Operate truck scales to weigh incoming and outgoing trucks transporting recycled glass and other materials.

• Record and verify gross, tare, and net weights for all loads.

• Prepare and process scale tickets, bills of lading, shipping documents, and delivery records.

• Verify load information, material types, customer details, and destination information for accuracy.

• Coordinate truck traffic and communicate with drivers regarding load instructions, documentation, and facility procedures.

• Maintain accurate records of inbound and outbound materials and resolve weight or documentation discrepancies.

• Follow established safety procedures and ensure drivers comply with facility requirements.

Office Management & Administration

• Manage daily office operations, including filing, data entry, recordkeeping, and document management.

• Answer phone calls and emails and serve as a primary point of contact for customers, vendors, drivers, and internal departments.

• Maintain spreadsheets, operational reports, shipping records, and other administrative documentation.

• Assist with purchasing, supply ordering, invoice processing, and general office coordination.

• Support accounts payable, accounts receivable, billing, and reconciliation of scale tickets as needed.

• Prepare daily, weekly, and monthly reports related to tonnage, shipments, inventory, and facility activity.

• Maintain organized records and ensure information is entered accurately into company systems.

• MUST HAVE EXPERIENCE WITH SAP Software 

Operations & Customer Support

• Communicate with production, logistics, transportation, and management teams to support daily plant operations.

• Track material movements and help reconcile incoming and outgoing shipments.