Benefits:

Competitive salary

Dental insurance

Health insurance

Vision insurance

Office Manager – Construction Company

We’re a busy construction company looking for an experienced Office Manager to basically be the backbone of our office — handling the books, payroll, projects, and keeping everything running smoothly. This is a big, important role, and we’re looking for someone who knows construction, is super organized, and can juggle a lot without getting overwhelmed.

That said — we’re also a very laid-back, casual, no-drama kind of workplace. No corporate vibes, no micromanaging. We just want someone who’s dependable, knows their stuff, and wants to be part of a solid team where everyone pulls their weight and treats each other with respect.

What You’ll Be Doing

Money & Bookkeeping

Handle all bookkeeping in QuickBooks (construction experience is a big plus)

Run union construction payroll, including certified payroll and union benefits

Pay bills, code expenses, and keep job costs organized

Send out invoices, track payments, and follow up when needed

Reconcile bank and credit card accounts

Help keep things clean and ready for the CPA at month-end and year-end

Office & Admin

Keep the office running day-to-day

Answer phones, handle emails, and deal with general admin tasks

Keep files and paperwork organized (digital and paper)

Order supplies and work with vendors

Help with basic HR-type paperwork when needed

Projects & Contracts

Set up new jobs and keep project files organized

Track contracts, insurance, lien waivers, and compliance docs

Help project managers with admin support

Keep tabs on change orders and subcontractor paperwork

Property & Owner Support

Help manage commercial rental properties:

Tenant communication

Utilities

Rent tracking

Help with some of the owner’s personal property and finances:

Paying household bills

Utilities

What We’re Looking For

At least 3–5 years of experience in office management/bookkeeping (construction strongly preferred)

Union payroll experience is HIGHLY preferred

Solid QuickBooks skills

Comfortable handling AP, AR, reconciliations, and job costing

Super organized and good at staying on top of a lot of moving parts

Trustworthy and professional (you’ll be handling confidential info)

Able to work independently and not need a ton of hand-holding

Why This Job Is Actually Pretty Great

Competitive pay based on experience

Benefits Package (health, dental, vision)

Very relaxed, casual work environment

Small team, direct communication with ownership

You’ll have real responsibility and actually be appreciated for what you do

Stable, long-term position with a well-established company

If you know construction, know payroll, and want a job where you can just come in, do good work, and not deal with corporate nonsense, we’d love to talk to you.