Position Summary

We are seeking a dynamic, organized individual with a minimum of 5 years of office management experience. This role will help in providing administrative support for the division, including direct support to members of the divisional management team. This position will have the opportunity to grow and build your career path within our evolving Southland family.

Position Details

• Organizes, prioritizes, and coordinates multiple work activities and meets critical deadlines.
• Supervise the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Responsible for front office and receptionist. Provide backup phone coverage daily as required to support the Receptionist.
• Arrange for meetings, conferences, and programs (on- and off-site) including catering, room setup, audiovisual services, staff support, local transportation, and travel.
• Arrange travel and itineraries, compile documents for travel-related meetings.
• Manage inventory and order office supplies.
• Order marketing materials, office forms, stationery and business cards and other office incidentals, if applicable.
• Manage calendars and schedules
• Provide support to Texas Regional HR Department with new hire onboarding and college recruiting activities.
• Maintain/update calendar on Public Folders daily with office events, birthdays, holidays, meetings, etc.
• Maintain/update and distribute division phone directory and extension list.
• Create organization charts using Visio and Power Point.
• Organize and manage social office events and activities.
• Participate in special department projects as needed.
• Essential tasks and any other tasks as required may be assigned by Managing Principal or Operations Manager.
• Compose and prepare confidential correspondence, reports, and other documents.
• Create and maintains database and spreadsheet files as needed
• Make Division purchases using company expense card. Process receipts and sign-offs in a timely manner.
• Support office and assist facilities with needs for all local Brandt locations.
• Perform additional assignments/requests as needed

Qualifications

• High school or GED required
• College degree preferred
• Minimum 3 years’ experience in office administration
• Strong knowledge of office administration
• Excellent verbal and written communication skills
• Attention to detail and high level of accuracy
• Strong organizational skills
• Strong Microsoft Office skills, including spreadsheet and email

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer **** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Required Skills

Required Experience