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Administrative Assistant/Quality Control

Office Pride of West Palm Beach-Jupiter

Administrative Assistant/Quality Control

Jupiter, FL
Part Time
Paid
  • Responsibilities

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making appointments, and generally being a helpful and positive presence in the workplace.

    To be successful as an Administrative Assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative Assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, Administrative Assistants should have a genuine desire to meet the needs of others.

    Administrative Assistant/QC Responsibilities:

    Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

    Providing real-time scheduling support by booking appointments and preventing conflicts.

    Screening phone calls and routing callers to the appropriate party.

    Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

    Greet and assist visitors.

    Maintain polite and professional communication via phone, e-mail, and mail.

    Anticipate the needs of others in order to ensure their seamless and positive experience.

    inspect and report quality issues

    Monitor all operations that affect quality

    Assure the reliability and consistency of production by checking processes and final output

    Appraise customers’ requirements and make sure they are satisfied

    Facilitate proactive solutions by collecting and analyzing quality data

    Keep records of quality reports, statistical reviews and relevant documentation

    Ensure all legal standards are met

    Communicate with managerial staff during on-site inspections

    Administrative Assistant Requirements:

    Prior administrative experience.

    Excellent computer skills, especially typing.

    Attention to detail.

    Multilingual may be preferred not required.

    Desire to be proactive and create a positive experience for others.