Benefits:

Paid time off

Start Date: Immediate

Part-time: 4 days a week

Role: Candidate would be a vital link to ensuring that Academics West’s community has a well-functioning facility. Individual would liaison with outside vendors, manage email set-up, purchasing and be able to field general back-office questions.  Individual primary responsibilities would be to work with the Directors of the school to ensure the facility is being managed well.

Individual would also liaison with bookkeeping & accounting department regarding budgets by department. Individual needs to be on site to perform role effectively. This a great role for someone with skills in basic repairs, purchasing and office maintenance.

Expectations:

Inventory management; organize stock and anticipate needs

Manage and support all vendors (maintenance personnel) who work in the facility to fix items

Review facility to ensure that all items are working properly

Check restrooms are well stocked

Print ID’s and support HR with onboarding needs, if needed.

Review and check post office mail daily.

Ensure cleaning staff come only on appropriate school days based on calendar.

General support (email issues, printing issues)

Scan all accounts payables invoices to bookkeeper.

Work with outsourced IT to ensure that Wi-Fi, etc. are working

Ensure phone system is running efficiently.

Manage annual budget for monthly supplies for facility.

Support HR department as it relates to filing and administrative needs, as needed

Keep confidential any HR related issues

Check in with Directors on a monthly basis about budgets, printing and repairs.

Execute day to day repairs and updates to facility

Assist with front of house day to day operations

Requirements:

Effective communication & writing skills

Good motivational skills

Exceptional organizational skills

Bachelor’s Degree preferred

Understanding of basic bookkeeping functions

Confidentiality is a priority as it relates to finances, student records

Working knowledge of Office 365 and applications

Value the importance of following work procedures, meeting deadlines

Interest in helping students with learning and emotional challenges

Basis knowledge of maintenance and power tools, preferred

Strong ability to troubleshoot a wide variety of day to day maintenance topics

Ability to lift up to 30 lbs. and sit at a desk working on a computer

Prior private school experience preferred.