Senior On-Site Services Specialist 2+ Month Temp to perm San Francisco, CA (onsite)
Qualifications
Qualifications
Senior On-Site Services Specialist needed in a legal office environment to support document production, mail services, shipping/receiving, and office operations. The role requires operating high-volume copy equipment, managing sensitive legal documents, and providing professional support to executive-level staff.
Responsibilities
Operate high-volume copiers and perform binding, finishing, scanning, OCR, file conversion, and formatting tasks
Perform daily equipment checks, clear paper jams, and report technical issues; assist with basic copier maintenance and repairs
Handle highly sensitive and confidential legal documents with strong attention to quality and deadlines
Sort, distribute, and process incoming/outgoing mail, faxes, and office supplies; apply postage as required
Ship and receive materials, verify packing slips, and maintain inventory records and supply logs
Maintain daily meter readings, billing logs, service logs, and management reports
Respond to customer service calls, coordinate service requests, and answer questions regarding job status
Perform filing, purging, archiving, scanning, and document management tasks
Manage electronic files including FTP transfers, file naming, table of contents (TOC) creation, and formatting for printing or Excel
Deliver completed jobs to designated locations within or outside the site and travel between buildings if needed
Maintain cleanliness and organization of copier and work areas
Set up meeting or conference rooms and assist with building support tasks such as occupant moves, light maintenance, and occasional cleaning
Use bindery and finishing equipment including shrink-wrap machines, paper cutters, hole drills, joggers, tape machines, stackers, staplers, and scales
Provide professional support to legal secretaries, paralegals, associates, project managers, and partners
Assist with coordination of projects completed off-site when required
Work under tight deadlines and perform occasional overtime or off-hour emergency support if needed
Additional Information
Candidates must be able to lift 50 pounds and stand for extended periods of time.