Office Administrator

Full-Time During Tax Season | Flexible Hours Outside of Tax Season

We are seeking a friendly, dependable and detail-oriented Office Administrator to join our growing CPA firm.

About the Role

The Office Administrator plays a key role in supporting our accounting and administrative teams. This position is ideal for someone who thrives in a professional environment, enjoys multitasking, and takes pride in delivering excellent client service.

Responsibilities

Cover reception duties when required

Schedule appointments and coordinate calendars

Maintain client records and organize documents

Manage tax season workflow and assist with administrative projects

Process mail, correspondence, and electronic communications

Support partners and staff with various office tasks

Manage office supplies and vendor relationships

Ensure the office operates efficiently and professionally

Assist with onboarding and training interns and seasonal staff

Provide guidance on office procedures, software applications and administrative workflows

Qualifications

Previous administrative or office management experience

Strong organizational and time-management skills

Excellent verbal and written communication abilities

Proficiency with Microsoft Office (Word, Excel, Outlook)

Excellent computer skills, and ability to learn and use new software

Ability to handle confidential information with discretion

Experience in a CPA, legal, or professional services firm is a plus

Familiarity with tax and/or bookkeeping software is a plus

What We Offer

Competitive compensation based on experience

Flexible reduced-hour schedule outside of tax season

Professional and supportive work environment

Opportunities for growth and development

Paid holidays and benefits package (if applicable)

If you are a motivated professional who enjoys keeping an office running efficiently while providing outstanding client service, we encourage you to apply.