Job Description

POSITION: ADMINISTRATIVE ASSISTANT LOCATION: SAN DIEGO, CA 92121 CONTRACT TERM: 12 MONTHS PAY RATE: $23.32/HR SCHEDULE: 6:30AM - 3:00PM, MONDAY - FRIDAY SCREENINGS: BACKGROUND AND DRUG SCREENINGS PRIOR TO START DATE BENEFITS: ACA COMPLIANT BENEFITS AVAILABLE RESPONSIBILITIES: 

• Works primarily independently under limited supervision and many times with a sense of urgency, performs advanced and highly complex administrative/clerical functions including: types letters, memoranda and forms, orders supplies, maintains files, answers telephones, schedules appointments/conferences, makes travel arrangements, receives visitors and sorts mail.
• Plans or schedules own work.
• Coordinates and/or takes lead responsibility on special projects requiring advanced skills.
• Uses business applications software and peripheral equipment.
• Creates, maintains, updates databases and delivers customized reports on demand.
• Composes correspondence and reports for supervisor’s signature.
• Reviews written material for accuracy and completeness.
• Checks calculations for accuracy.
• Reconciles report data.
• Maintains petty cash funds, inventory, etc.
• Processes time sheets, payroll, budget and expense accounts.
• Follows established safety procedures.
• Performs various other equivalent and lower grade functions.
• Maintains and prepares records.
• Maintains mailing lists for internal and external distribution of periodic reports.
• Maintains records on mainframe reports.

QUALIFICATIONS: 

• A high school diploma and previous office experience is required.
• College courses or vocational training desired. Must type 50 wpm and perform transcription.
• Must be able to operate a computer and peripheral equipment.
• Demonstrated knowledge of Microsoft Word, Excel and Exchange Outlook is required.
• Business application software including spreadsheets, database and word processing skills is required.
• Must possess intermediate math skills and be able to operate a calculator.
• Excellent oral and written skills required.

Company Description

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America. ​ One of the unique aspects of On-Board is our ability to customize solutions with each of the complimentary business verticals to satisfy our partners goals including Total Solutions.