This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the Association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Responsibilities: • Ensures that the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner. • Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager’s review and approval. • Maintains, updates, and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. • Keeps track of insurance certificate requests. Maintains insurance records and books for both vendors and unit owners. • Maintains the supply closet. Requests all office supplies and equipment, following established purchasing procedures. • Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices for P.M. to code and approve. • Prepares move-in packages for resale and leases. • Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases. • Prepares any resident information packages that require Board approval (i.e., Architectural Modification). • Maintains inventory of common areas keys, transmitters, and key fobs for residents and re-orders as needed following established procedures. Maintains log for sales and cash purchases as needed. • Follows safety procedures and maintains a safe work environment. • Other duties as required. Qualifications: • Associates degree with a concentration in business is preferred, or an equivalent combination of education and experience. • Three (3) to five (5) plus years of related work experience. • Strong administrative background. • Strong working knowledge of customer service principles and practices. • Excellent interpersonal, office management, and communication skills. • Intermediate proficiency in Microsoft Windows software. • Ability to prioritize work with minimum supervision. Compensation: $40,000 - $43,000 yearly

• Ensures that the telephone is answered properly and messages are handled courteously, accurately, and in a timely manner.  • Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager’s review and approval.  • Maintains, updates, and coordinates resident information in the computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.  • Keeps track of insurance certificate requests. Maintains insurance records and books for both vendors and unit owners.  • Maintains the supply closet. Requests all office supplies and equipment, following established purchasing procedures.  • Opens and distributes mail, prepares accounts payable invoices with work orders, and receives tickets. Stamps and code invoices for P.M. to code and approve.  • Prepares move-in packages for resale and leases.  • Creates files, compiles, and coordinates all necessary information and documentation for new owners/leases.  • Prepares any resident information packages that require Board approval (i.e., Architectural Modification).  • Maintains inventory of common areas keys, transmitters, and key fobs for residents and re-orders as needed following established procedures. Maintains log for sales and cash purchases as needed.  • Follows safety procedures and maintains a safe work environment.  • Other duties as required.