Oncology Tumor Board Program Coordinator

G

Great Lakes Integrated Network, Inc.

Oncology Tumor Board Program Coordinator

Buffalo, NY
Full Time
Paid
  • Responsibilities

    Great Lakes Integrated Network IPA (GLIN IPA), is seeking an energetic and self-motivated Oncology Tumor Board Program Coordinator to join our oncology support team on a full-time basis.

    GLIN IPA, an affiliate of Kaleida Health and Erie County Medical Center Corporation, is a Buffalo-based, physician-led independent physicians association (IPA) consisting of approximately 1,000 physicians in primary and specialty care. The mission of GLIN IPA is to transform the healthcare experience in Western New York (WNY), promoting high-quality, equitable, and efficient healthcare through innovation and collaboration. With a focus on the premier network of providers in WNY, GLIN IPA’s vision is to drive better health and experiences for all patients.

    We offer an outstanding benefits package including health, dental, 401K, vacation, and PTO, as well as a great working environment

    Position Summary:

    The Oncology Tumor Board Program Coordinator plays a critical role in the planning, coordination, and documentation of multidisciplinary cancer conferences (tumor boards) in alignment with Commission on Cancer (CoC) standards. This position ensures accurate case presentation, timely communication among providers, and thorough documentation of recommendations to support high-quality cancer care delivery, clinical decision-making, and accreditation compliance.

    Duties and Responsibilities (including but not limited to):

    • Coordination and Logistics: Organize all aspects of cancer conferences including scheduling, case selection, invitation management, agenda development, and logistics.
    • Case Preparation: Collaborate with physicians, oncology service line staff, radiology, pathology, and IT, ensuring timely and complete submission of cases to be discussed, including relative clinical information, diagnostic images, and pathology reports.
    • Documentation: Prepare meeting agendas and case summaries, documenting conference discussions and treatment recommendations accurately and promptly, while maintaining confidentiality and regulatory compliance.
    • Accreditation: Ensure compliance with Commission on Cancer (CoC) and other relevant accreditation standards, report out at CoC workgroup and committee meetings, and assist with other accreditation processes as directed.
    • Communication: Facilitate communication between physicians, departments, and other stakeholders involved in the cancer conference.
    • Continuing Education: Maintain continuing education credits for physicians, APP’s and nursing staff
    • Quality Improvement: Support continuous quality improvement by assisting in data collection; tracking attendance and other key metrics, and reporting outcomes from conferences.
    • Record Keeping: Maintain an organized system for conference materials and records, including electronic and hard copy documentation.
    • Train: Work with new staff and physicians on conference processes, including EMR workflows, as needed.

    Required Education and Qualifications:

    • Bachelor’s degree in Health Sciences, Public Health, Nursing, or related field (Associate degree with relevant experience may be considered).
    • Previous experience in a medical setting, particularly oncology, medical administration, care coordination, or related clinical setting required.
    • Knowledge of Commission on Cancer (CoC) standards and tumor board requirements preferred.
    • Familiarity with electronic medical records (EMR) and cancer registry systems (preferred: EPIC, Cerner, or similar).
    • Ability to work independently and collaboratively across departments and specialties.
    • Demonstrated discretion in handling confidential information.

    Knowledge & Skills/Expected Competencies:

    • Clinical Understanding: Working knowledge of oncology terminology, diagnostic and treatment pathways, and interdisciplinary team workflows.
    • Technology Proficiency: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), virtual meeting platforms (e.g., Webex and Zoom, and other software applications as needed.
    • Data Management: Ability to organize, track, and report on case submissions, attendance, and outcomes; familiarity with secure data sharing and documentation practices.
    • Attention to Detail: Ensures completeness and accuracy in documentation, reporting, and coordination.
    • Time Management: Excellent organizational skills with ability to manage multiple tumor boards, deadlines, and physician schedules in a fast-paced environment.
    • Communication: Strong verbal and written communication skills for interacting with physicians, clinical staff, and external partners. Builds rapport, facilitates productive meetings, and communicates effectively across disciplines.
    • Adaptability: Flexibility to manage changing priorities and respond to urgent needs during live conferences.
    • Problem-Solving: Proactively identifies and resolves issues with scheduling, documentation, or logistics.
    • Compliance-Focused: Ensures activities and records support accreditation, regulatory, and organizational standards (e.g., CoC, HIPAA).

    Working Conditions

    • This is a hybrid position with periodic on-site presence.
    • Candidates preferred to reside in Western New York (WNY) to support on-site meetings as needed.
    • Regular participation in early morning, mid-afternoon or early evening meetings, depending on physician and conference schedules.
    • Flexibility is essential to accommodate the needs of multidisciplinary teams across multiple sites.

    Physical Requirements

    • Ability to sit for extended periods and work at a computer for prolonged durations.
    • Frequent use of computers, video conferencing systems, and other digital systems.
    • Occasional lifting or moving of conference materials (up to 20 lbs).
    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Pay range: $75,000 to $85,000 annually

    The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within job’s compensation range, and will be determined by considering factors including, but not limited to market data, education, experience, qualifications, and expertise of the individual and internal equity considerations

    Equal Employment

    Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads New York in provider and patient satisfaction. Great Lakes Integrated Network (GLIN) values diversity, inclusion, and equity as matters of fairness and effectiveness . We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged .

    Great Lakes Integrated Network is an Equal Opportunity Employer