Job Title: Audit Specialist

Reports to: Finance Manager Dept: Finance

FLSA Classification: Non-exempt PT Entity: OneOC Core

Supervises Others: No

SUMMARY:

The Audit Specialist is responsible for assisting the Finance Dept. in the preparation and creation of the financial audit, the A133 audit & the Form 990 in conjunction with the OneOC outside audit firm. The job responsibilities will include reviewing the year-end financials, prepping the audit notes, coordinating with the Audit Committee, Management and staff at OneOC.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Managing the Audit, Single Audit & Form 990 for OneOC

Responsible for daily activities related to the financial audit, A133 & the Form 990 (“audits”)

Recording, maintaining and printing of the drafts and final audit reports

Setting up the timeline for the audits

Preparing the necessary schedules for the audits with appropriate backup

Communicating with the Audit Committee

Assemble the audit notes

Review the process from the prior year, make notes to improve the process for the current and future years

Processes journal entries as necessary for Finance Manager to enter.

Prepare the donor lists for over $5,000 and over $25,000

Customer service with the outside audit firm

Review balance sheet account & bank reconciliations with analysis to ensure accuracy and reliability of such balances.

Lead the coordination & preparation of the audits for OneOC Core, Fiscal Sponsorship & the Company Foundation organizations

Filing of the accounting paperwork

Reviewing & updating internal controls for the Finance Dept.

Meets all requirements for confidentiality and for management of corporate, finance and personnel information including distribution controls, secure filing and disposal, and records retention and storage.

Communicates effectively and courteously with all contacts -- internal and external. Works well with diverse people.

Maintains current knowledge of and complies with organizational and department policies and procedures.

Meets all applicable safety requirements for the position and work environment including prompt injury reporting.

Organizes workload throughout the day to meet project timelines and deadlines. Minimizes time spent on personal calls and matters. Meets attendance and punctuality requirements; reports time and attendance accurately.

Supports the vision and goals of OneOC.

ADDITIONAL RESPONSIBILITIES:

Assists Finance Dept. with special projects related to finance as needed.

Other duties as assigned.

EDUCATION AND/OR EXPERIENCE:

High school diploma required.

Associate’s degree or equivalent education/experience preferred.

Five years experience in the accounting field as a bookkeeper or similar experience.

Five years of office experience performing detailed tasks.

Accounting software experience

Nonprofit experience preferred

COMPUTER & EQUIPMENT SKILLS:

Has good general knowledge of computer operations; uses a keyboard and calculator proficiently and with a high degree of accuracy.

Uses Microsoft Office Word and Excel as well as Internet and email programs proficiently.

Has good knowledge of accounting software with a high degree of accuracy.

Uses typical office equipment (i.e., ten-key by touch).

PHYSICAL JOB REQUIREMENTS:

Sits for extended periods of time at a computer station or work desk. Stands and walks throughout the day.

Uses hands and fingers to operate computers and office equipment for up to 8 hours or more each day.

Requires clear vision at 20 inches or less with or without corrective lenses and vision sufficient to use equipment.

Hearing and speech within normal ranges and sufficient for clear communication face to face and on the telephone.

Lifts up to 10 pounds regularly and 25 pounds occasionally.

Exposed to typical office environment conditions and noise levels.

MENTAL AND REASONING REQUIREMENTS:

Uses critical thinking skills to create documents and spreadsheets and interpret information furnished in written, oral, diagram, or schedule form.

Uses skill and judgment to ensure written or verbal outputs are clear, accurate, grammatical and of appropriate tone.

Able to set goals based on available information and to plan work in order to meet deadlines. Able to project likely future occurrences based on current or historic data.

Able to formulate appropriate responses to requests for services and information from internal or external customers.

Uses excellent math skills to complete detailed quantitative work; checks for work errors and ensures work is corrected to a highly accurate final version.

OTHER REQUIREMENTS:

Maintains professional behavior, dress and appearance at all times

Desk paperwork to be maintained in an organized manner

Attends meetings and trainings as requested

Assists with other duties as assigned on a regular or occasional basis.

To apply, forward resume to hr@oneoc.org

OneOC is an equal opportunity employer.