SUMMARY:
Reporting to the Director of Finance & Accounting Services, the Finance Manager is responsible for the accounting operations of the organization and for the OneOC Core programs, to include the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles (GAAP).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Meets all requirements for confidentiality and for management of corporate, finance and personnel information including distribution controls, secure filing and disposal, and records retention and storage
Communicates effectively and courteously with all contacts -- internal and external. Works well with diverse people
Organizes workload throughout the day to meet project timelines and deadlines. Minimizes time spent on personal calls and matters. Meets attendance and punctuality requirements, reports time and attendance accurately
Uses skill and judgment to ensure written or verbal outputs are clear, accurate, grammatical, and of appropriate tone
Displays integrity/ethics beyond reproach
Supports the vision, values, and goals of OneOC
Management:
Maintains a documented system of accounting policies and procedures
Provides monthly reports to internal department directors/managers on department revenue and expenses with variance analysis
Monitors, tracks, and releases restricted funds as directed by Director of Finance & Accounting Services. Ensures compliance with donor restrictions and documentation of the same in the accounting records
Oversees and cash flow and financial forecasting for OneOC Core programs
Financial Analysis
Provides financial analysis as needed and ensures their accuracy, reliability, and timeliness
Assists with the preparation for financial audit & tax form 990
Leads the preparation of financial information for grants applications and reports as needed
Translates financial concepts to-and to effectively collaborate with programmatic staff who do not necessarily have finance backgrounds
Assists department director/managers to develop program and organizational budgets and updates them as necessary
Bookkeeping: Preparing and/or Reviewing Staff entries
Ensures accounts receivables are collected promptly
Ensures periodic bank reconciliations are completed
Ensures required debt payments are made on a timely basis
Maintains an orderly accounting filing system
Maintains a system of controls over accounting transactions
Responsible for monthly reconciliations and matching them up to the trial balance
Financial Reports
Issues timely and complete financial statements
Recommends benchmarks against which to measure the performance of company operations
Calculates and issues financial and operating metrics
Manages the production of the annual budget and forecasts
Calculates variances from the budget and reports significant issues to management
Provides for a system of management cost variance reports
Compliance
Leads the provision of information to external auditors for OneOC’s annual audit and/or tax form 990
Complies with local, state, and federal government reporting requirements and tax filings
OneOC Business Services
Cross-trains with the Accounting Specialist and other Finance Manager for department assistance and backup up purposes
Assists with special projects as needed
ADDITIONAL RESPONSIBILITIES
Attends Business & Finance Committee meetings and supports Director of Finance & Administration with meeting preparation
Maintains current knowledge of and complies with organizational and department policies and procedures
Meets all applicable safety requirements for the position and work environment including prompt injury reporting.
Other duties as assigned
EDUCATION AND/OR EXPERIENCE:
The Finance Manager should have a bachelor’s degree in accounting or business administration, or equivalent business experience and 5+ years of progressively responsible experience.
COMPUTER & EQUIPMENT SKILLS:
Has good general knowledge of computer operations; uses a keyboard and calculator proficiently and with a high degree of accuracy.
Use of Sage Intacct and/or other accounting system on a comprehensive level.
Uses Microsoft Office Word and Excel as well as Internet and email programs proficiently.
Uses typical office equipment.
PHYSICAL JOB REQUIREMENTS:
Sits for extended periods of time at a computer station or work desk. Stands and walks throughout the day
Uses hands and fingers to operate computers and office equipment for up to 8 hours or more each day
Requires clear vision at 20 inches or less with or without corrective lenses and vision sufficient to use equipment
Hearing and speech within normal ranges and sufficient for clear communication face to face and on the telephone
Lifts up to ten pounds regularly and twenty-five pounds occasionally
Exposed to typical office environment conditions and noise levels
MENTAL AND REASONING REQUIREMENTS:
Uses critical thinking skills to create documents and spreadsheets and interpret information furnished in written, oral, diagram, or schedule form
Able to set goals based on available information and to plan work to meet deadlines
Able to project likely future occurrences based on current or historic data
Able to formulate appropriate responses to requests for services and information from internal or external customers
Uses excellent math skills to complete detailed quantitative work; checks for work errors and ensures work is corrected to a highly accurate final version
Uses skill and judgment to ensure written or verbal outputs are clear, accurate, grammatical and of appropriate tone
OTHER JOB REQUIREMENTS:
Maintains professional behavior, dress, and appearance always
Attends meetings and trainings as requested
Drives personal car on work errands and for other purposes; maintains driving record and personal car insurance in accordance with organization’s policies and provides related records periodically
Must be able to pass a background check, including DOJ and FBI criminal checks
To apply, please send resume to HR@OneOC.org OneOC is proud to be an equal opportunity employer.