SUMMARY:

The Accounting Specialist maintains and processes daily activities and transactions of the Finance Department related to accounts payable, accounts receivable and general ledger.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Meets all requirements for confidentiality and for management of corporate, finance and personnel information including distribution controls, secure filing and disposal, and records retention and storage.

Communicates effectively and courteously with all contacts -- internal and external. Works well with diverse people.

Maintains current knowledge of and complies with organizational and department policies and procedures.

Meets all applicable safety requirements for the position and work environment including prompt injury reporting.

Organizes workload throughout the day to meet project timelines and deadlines. Minimizes time spent on personal calls and matters. Meets attendance and punctuality requirements, reports time and attendance accurately.

Uses skill and judgment to ensure written or verbal outputs are clear, accurate, grammatical and of appropriate tone.

Responsible for daily activities related to the accounts payable function to complete weekly cash disbursements for OneOC Core and Fiscal Sponsorship. Enters invoices, pays bills and tracks cash disbursements by expense account, program and date.

Prepares daily deposits and data entry of deposits into the Intacct accounting system, QuickBooks, Greater Horizons back office system and/or Salesforce.com as required.

Responsible for the daily deposit activities related to accounts receivable and the processing of credit card (donations & fees).

Responsible for the receipts and posting of payments for the Court Referral Program and OneOC Core.

Printing of OneOC Giving Cards

Assists with the preparation and maintenance of the 1099 records and forms.

Accurately files accounting paperwork.

Provides exemplary customer service on a daily basis to OneOC clients.

Supports the mission, vision and goals of OneOC.

ADDITIONAL RESPONSIBILITIES:

Processes journal entries as necessary.

Prepares receivable invoices as necessary.

Processes acknowledgement letters as necessary for donations, including the events.

Assists Finance Supervisor with special projects related to finance as needed.

Assists with other duties as assigned on a regular or occasional basis.

EDUCATION AND/OR EXPERIENCE:

High school diploma required.

Associate degree or equivalent education/experience preferred.

Three years’ experience with processing accounts payable and receivables.

Accounting System experience.

COMPUTER & EQUIPMENT SKILLS:

Has good general knowledge of computer operations; uses a keyboard and calculator proficiently and with a high degree of accuracy.

Proficient with Microsoft Office Programs (Word, Excel)

Has good knowledge of accounting systems with a high degree of accuracy.

Uses typical office equipment.

PHYSICAL JOB REQUIREMENTS:

Sits for extended periods of time at a computer station or work desk. Stands and walks throughout the day.

Uses hands and fingers to operate computers and office equipment for up to 8 hours or more each day.

Requires clear vision at 20 inches or less with or without corrective lenses and vision sufficient to use equipment.

Hearing and speech within normal ranges and sufficient for clear communication face to face and on the telephone.

Lifts up to 10 pounds regularly and 25 pounds occasionally.

Exposed to typical office environment conditions and noise levels.

MENTAL AND REASONING REQUIREMENTS:

Uses critical thinking skills to create documents and spreadsheets and interpret information furnished in written, oral, diagram, or schedule form.

Able to set goals based on available information and to plan work in order to meet deadlines. Able to project likely future occurrences based on current or historic data.

Able to formulate appropriate responses to requests for services and information from internal or external customers.

Uses excellent math skills to complete detailed quantitative work; checks for work errors and ensures work is corrected to a highly accurate final version.

OTHER JOB REQUIREMENTS:

Maintains professional behavior, dress and appearance at all times

Attends meetings and trainings as requested

To apply, please forward resume to hr@oneoc.org

OneOC is proud to be an equal opportunity employer