Job Description
Job Title : Accounts Payable Specialist III
Job Pay : Hourly Rate $32 - $36
Job Type : Full-Time, Non-Exempt
Department : Accounting Department
Reports to: Accounts Payable Supervisor
Location : Diamond Bar, CA
Business Hours : Mon- Fri, 9am – 6pm
Company Overview : Ono Hawaiian BBQ is a fast-casual restaurant chain with over 100 locations across California and Arizona. We specialize in authentic Hawaiian plate lunches and other island specialties, prepared fresh daily using the finest ingredients. Our goal is to bring a taste of the islands to our customers while delivering exceptional service in an inviting atmosphere.
Job Overview : The Accounts Payable Specialist III will be responsible for assisting the AP Supervisor to manage the daily operations of the Accounts Payable Department. This Department processes a high volume of invoices for multiple-store and holdings entities. We require a person who is proactive, experienced, organized, detail-oriented, has excellent time-management, teamwork, and a high level of accuracy in the matter of processing and paying invoices for each location in a timely manner.
Responsibilities include but are not limited to:
· Assist AP Supervisor and actively participate in the day-to-day AP Accounting
· Back up for AP Supervisor and other AP Staff
· Correspond with vendors/landlord and employees to resolve discrepancies and respond to inquiries.
· Review lease agreement and contracts for payment and reconciliation
· Maintain and process rent via lease accounting system.
· Review rent invoice and process rent payment.
· Review and prepare CAM reconciliation.
· Review AIA form, construction/renovation invoices and follow up on lien release.
· Submit construction payment to bank for loan reimbursement.
· Review and process payment for tax, legal, escrow, insurance, credit card and HR related invoices
· Prepare and review all the checks, Wire and ACH transfer before signature.
· Reconcile vendor statements and prepare vendor credit application.
· In charge of new location set up and invoice follow up with R365
· Coordinate and ensure timely monthly closing for store and quarterly for holdings.
· Prepare and review AP aging report and vendor purchase report.
· Prepare accrual and other AP related reports.
· Review and prepare fixed asset investment file.
· Maintain, review and update vendor files for Form 1099 and request W9.
· Process and review high volume invoices for multiple stores and holdings entities.
· Ensure accurate coding and timely entry of invoices and payment into the accounting system.
· Maintain filing system for vendor invoices.
· Monitor check inventory level for each store and order appropriate quantity as needed.
· Sort and distribute incoming AP mails and invoices.
· Reconcile report for merchant credit card fee and bank fee.
· Reconcile cam reconciliation from landlord.
· Reconcile invoices from online and 3rd party delivery company.
· The company or supervisor may assign other duties and responsibilities.
Requirements and qualifications:
· BS/BA degree in Accounting or Finance, or a related field strongly desired.
· 5 years of experience minimum in Accounts Payable.
· Proactive, High level of accuracy and pays attention to detail.
· Restaurant 365 is our Accounting Software which is desired but not required.
· Microsoft Excel experience. (Pivot Tables, V-lookup etc.)
· Proficient in Adobe.
Benefits:
· Comprehensive 401(k) matching program to help you plan for your future financial security.
· Dental insurance coverage to promote your oral health and well-being.
· Health insurance package, ensuring access to medical care and support for you and your eligible dependents.
· Generous paid time off policy to encourage work-life balance and personal well-being.
· Vision insurance plan to assist in maintaining your visual health.
· Opportunities for professional growth and development within a dynamic and expanding organization.
Company Perks:
At Ono Hawaiian BBQ, we believe in taking care of our employees and creating a positive work environment. In addition to the competitive compensation and comprehensive benefits package, we offer exciting company perks. Our employees have access to online discounts for amusement parks, restaurants, movie theaters, spas, sporting events, and more. We believe in providing opportunities for our team members to enjoy their time outside of work, create memorable experiences with their loved ones, and promote a healthy work-life balance.
Physical Demands
Environmental Conditions
Additional Information
Ono Hawaiian BBQ is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Ono Hawaiian BBQ makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Company Description
Founded in 2002, Ono Hawaiian BBQ is a fast-casual restaurant known for our authentic Hawaiian plate lunches and other island specialties. Ono Hawaiian uses the freshest ingredients, prepared from scratch daily in each restaurant and grilled fresh to order. With 100 locations in California and Arizona, we aim to combine the culture and “aloha” spirit of Hawaii into our restaurants to bring a taste of the islands with exceptional service in an inviting atmosphere.
Founded in 2002, Ono Hawaiian BBQ is a fast-casual restaurant known for our authentic Hawaiian plate lunches and other island specialties. Ono Hawaiian uses the freshest ingredients, prepared from scratch daily in each restaurant and grilled fresh to order. With 100 locations in California and Arizona, we aim to combine the culture and “aloha” spirit of Hawaii into our restaurants to bring a taste of the islands with exceptional service in an inviting atmosphere.