Benefits:
401(k)
Employee discounts
Free uniforms
Opportunity for advancement
Training & development
About Proprioceptive Solutions
Proprioceptive Solutions is a cutting-edge Movement Hospital and Human Performance Institute based in La Jolla, California. We specialize in interdisciplinary orthopedic rehabilitation, sports science, and metabolic health. Our facility integrates clinical expertise with advanced technologies to deliver personalized, data-driven care. Through collaborative treatment models and value-based healthcare strategies, we empower patients to move better, recover faster, and live stronger. Join a team that is redefining what’s possible in conservative care and human performance.
Position Overview
Proprioceptive Solutions is seeking a highly organized, professional, and personable Operations Administrative Assistant to join our team on a part-time basis. This role is essential to creating a seamless and welcoming experience for every patient and guest. As the first point of contact, you will play a key role in supporting daily front desk operations while ensuring exceptional service and administrative efficiency.
Key Responsibilities
Greet and welcome patients, guests, and visitors in a warm and professional manner
Answer incoming phone calls and direct inquiries to the appropriate department
Schedule, confirm, and manage appointments
Check patients in and out efficiently and accurately
Update and maintain patient records in the electronic health record (EHR) system
Perform administrative tasks including data entry, filing, and record maintenance
Address patient questions, concerns, and complaints promptly and professionally
Coordinate with clinical and administrative departments to ensure smooth operations
Generate reports and provide administrative support as requested by supervisors
Maintain the cleanliness, organization, and professional appearance of the front desk area
Adhere to company policies, security protocols, and emergency procedures
Qualifications
High school diploma or equivalent required
Previous experience in a healthcare setting or front desk/receptionist role required
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to multitask and work efficiently in a fast-paced environment
Proficiency with Microsoft Office and electronic health record (EHR) systems
Professional demeanor with a patient-focused mindset
Ability to work collaboratively in a team-oriented environment
Adaptability and problem-solving skills
What We’re Looking For
A friendly, welcoming, and polished professional
A dependable individual who takes ownership of their responsibilities
Someone who demonstrates sound judgment and initiative
A proactive and attentive approach to daily operations
A genuine interest in contributing to a positive patient experience